Sr. Project Finance Coordinator

ArchKey Solutions LLC; Rochester (MN); On-site; USD 70,000 - 90,000; Full time

Job summary

ArchKey Solutions LLC in Minneapolis, MN, is seeking a Sr. Project Accounting Coordinator to manage project billings, contract management and compliance, supporting project managers from start-up to close.

The role emphasizes attention to detail, strong communication, and collaboration with cross-functional teams; experience with eCMS and ERP systems is a plus; high school diploma required, associate degree preferred, 3–5 years in accounting.

Qualifications

• High School diploma or equivalent; Associate degree in business administration, accounting or related field preferred.
• Minimum 3–5 years of work experience in accounting, business management or administration.
• Knowledge of the construction industry is a plus.
• Experience and proficiency using database, spreadsheet, accounting and billing software; preferably eCMS; strong Microsoft Office skills.

Responsibilities

• Provides accounting support for project managers from project start-up to project close.
• Prepares accurate monthly billing packets with necessary supporting documents per customer requirements, terms, and contract provisions.
• Submits packets to customers by due dates and uploads to relevant portals; posts to ERP system.
• Maintains and updates the ERP system with budgets, contracts, billing, and project information as directed by project managers.
• Manages compliance items: Project Insurance Certificates, Wrap-Up Insurance programs (when applicable), bonds, Project Preliminary Notices, and UCC filings.
• Assists in resolving customer billing disputes and compliance issues.
• Cultivates cooperative relationships with internal and external customers reflecting the company’s core values.

Skills

Growth mindset

Detail-oriented

Organizational skills

Strong communication

Cross-functional collaboration

Education

Associate degree in business administration, accounting or related field

Tools

eCMS

Microsoft Office

Job description

Description

SR. PROJECT ACCOUNTING COORDINATOR

This position is based out of our Minneapolis, MN office.

About ArchKey

ArchKey is one of the nation’s largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We’re the POWER behind making the improbable possible.

We’re electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We’re not just energizing infrastructure, we’re energizing careers, communities, and the future.

Made up of the brightest minds in the industry, our team is our greatest asset, bringing knowledge, skills, and experience to every project. This is more than a call to join us, it’s an invitation to be part of a visionary journey, to grow with us as we scale.

About the Position

Responsible for collaborating with project managers to manage the financial aspects of projects, with a primary focus on project billings, contract management and compliance, in alignment with all Company policies, procedures, and key objectives. This position may also provide training and mentoring to other employees in the department.

Our Ideal Candidate

• Has a growth mindset and is always looking to learn and grow continually.
• Is detail-oriented and has strong organizational skills.
• Has strong communication skills and the ability to collaborate with cross-functional teams.

Day in the Life

• Provides accounting support for project managers from project start-up to project close.
• Prepares accurate monthly billing packets, including all necessary supporting documents based on customer requirements, terms and conditions, and contract provisions.
• Submits packets to customers by the specified due dates, uploads them into relevant portals as needed, and posts to the ERP system.
• Maintains and updates the ERP system with budgets, contracts, billing, and project information as directed by project managers.
• Manages the following compliance items: Project Insurance Certificates, enrollment in proper Wrap-Up Insurance Programs (when applicable), bonds, Project Preliminary Notices, and UCC Filings.
• Assists in resolving customer billing disputes and compliance issues.
• Cultivates strong and cooperative working relationships with internal and external customers that reflect and support the Company’s core values and meet or exceed the customer’s expectations.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Minimum Qualifications

• High School diploma or equivalent. Associate degree in business administration, accounting or a related field is preferred.
• Minimum 3-5 years of work experience in accounting, business management or administration.
• Knowledge of the construction industry is a plus.
• Experience and proficiency using database, spreadsheet, accounting and billing software and systems, preferably eCMS. Expertise in Microsoft Office