Senior Project Billing & AR Accountant (Onsite)

WHB Engineers; San Diego (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

WHB Engineers in San Diego, CA, seeking a Senior Accountant to support project billing, AR, and monthly close. The role partners with Project Managers and the accounting team to ensure invoices are accurate, timely, and in line with contracts.

This onsite position requires detail orientation, the ability to manage deadlines, and independence in a fast-paced project-based environment. Proficiency in Deltek/Vantagepoint and Excel is highly valued, with opportunities to improve billing processes.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 3–5 years of progressive accounting experience, preferably in project-based environments.
• Experience with project billing and accounts receivable.
• Ability to interpret contracts for accurate invoicing.
• Strong understanding of general ledger, reconciliations, and financial statements.
• Attention to detail and accuracy in financial data and billing documentation.
• Ability to manage multiple projects and deadlines.
• Proficiency in Excel.
• Experience with Deltek/Vantagepoint ERP software.
• Ability to work independently and with a team.

Responsibilities

• Own and manage the project billing cycle, including preparation, review, and timely issuance of client invoices.
• Work closely with Project Managers to obtain billing instructions, review draft invoices, secure approvals, and resolve billing questions or discrepancies.
• Review project contracts, amendments, and billing requirements to ensure invoices are prepared in accordance with client and project terms.
• Maintain accurate project and billing information in Deltek/Vantagepoint or other applicable accounting systems.
• Review project labor, expenses, subconsultant costs, and other billable charges for accuracy and proper project coding prior to invoicing.
• Monitor unbilled amounts, work in progress, accounts receivable, and aging; research and resolve discrepancies that may delay billing or collection.
• Maintain client billing records and supporting documentation and respond to client billing inquiries as needed.
• Apply and reconcile cash receipts to client invoices and accounts.
• Support collection efforts by providing invoice documentation, account detail, and follow-up information to Project Managers and clients as appropriate.
• Maintain and reconcile general ledger and balance sheet accounts, including accounts receivable and other assigned accounts.
• Prepare journal entries, accruals, reconciliations, and supporting schedules as part of the monthly close process.
• Assist with preparation of monthly financial statements and internal accounting reports.
• Support accounts payable, expense reimbursement, payroll accounting, and other full-cycle accounting functions as needed.
• Assist with annual audit, tax, and year-end accounting requirements by preparing schedules and supporting documentation.
• Prepare spreadsheets, financial analyses, and reports as requested.
• Identify opportunities to improve billing and accounting processes and collaborate with the accounting team and Project Managers on process improvements.
• Perform other duties and special projects as assigned.

Skills

Project billing

Accounts receivable

Close cycle

Excel proficiency

Deltek/Vantagepoint

Contract interpretation

Communication

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Deltek/Vantagepoint ERP

Microsoft Excel

Job description

WHB Engineers in San Diego, CA, seeking a Senior Accountant to support project billing, AR, and monthly close. The role partners with Project Managers and the accounting team to ensure invoices are accurate, timely, and in line with contracts.

This onsite position requires detail orientation, the ability to manage deadlines, and independence in a fast-paced project-based environment. Proficiency in Deltek/Vantagepoint and Excel is highly valued, with opportunities to improve billing processes.