Senior Project Analyst / Site & Office Leads

Vectrona, LLC; Arlington, Washington (VA, District of Columbia); On-site; USD 110,000 - 125,000; Full time

Job summary

Vectrona, LLC invites applications for a Senior Project Analyst / Site Lead to provide on-site leadership and staffing support for National Guard Bureau Executive Secretariat initiatives at Arlington, VA, with occasional work at the Pentagon. The role requires advanced DoD staff action coordination and executive correspondence expertise.

The successful candidate will manage scheduling, performance, and quality control, while coordinating complex actions across DoD components and ensuring timely

Qualifications

• Bachelor's degree in a related field; master's preferred.
• 10+ years supporting senior DoD, Joint Staff, National Guard, or equivalent executive-level organizations.
• 5+ years leading complex staff action, workflow, and process-improvement efforts.
• 5+ years leading personnel, contract operations, quality control, and performance management.
• Strong knowledge of executive secretariat operations, ETS/ETMS-style task management systems, SharePoint, Microsoft 365, records management, and DoD correspondence processes.
• Proven ability to manage competing deadlines, oversee staff performance, and support senior-leader decision cycles; PMP preferred.

Responsibilities

• Serve as the primary on-site lead and government interface for contract execution, staffing coordination, and service delivery.
• Lead workforce scheduling, performance management, quality assurance, employee development, and day-to-day team coordination.
• Manage Executive Tasking System operations and monitor task status, suspense compliance, and workflow performance.
• Coordinate complex executive correspondence, staff actions, information papers, memoranda, briefing packages, and decision-support products.
• Support routing and coordination of actions across DoD, Joint Staff, Army, Air Force, Combatant Commands, and National Guard organizations.
• Analyze organizational workflows and implement process improvements that increase efficiency, visibility, accountability, and mission continuity.
• ProvideAction Officer guidance and support training on staffing procedures, correspondence standards, and task-management processes.
• Oversee SharePoint content, records management, document repositories, metrics, reports, and other knowledge-management resources.
• Identifyrisks, resolve issues, and coordinate corrective actions while ensuring deliverables are accurate, professional, and timely.

Skills

Staff action leadership

Executive correspondence

Workflow management

DoD knowledge

SharePoint/M365

Education

Bachelor's degree

Master's preferred

Tools

ETS/ETMS

SharePoint

Microsoft 365

Job description

Status: Full-Time | Contingent Upon Award

Location: Herbert R. Temple Army National Guard Readiness Center (TARC) & Air National Guard Executive Secretariat/Staff Action Control Office, Arlington, VA; some work may occur at the Pentagon

Clearance: Active Top Secret clearance required

Travel: Minimal; occasional local NCR and limited CONUS travel may be required

Openings: 2

Salary Range: $110,000 to $125,000

Why Vectrona:

Vectrona is a mission-driven systems, technology, and operational solutions company built for people who want their work to matter. As proud Americans, we support national security missions that strengthen our institutions and help safeguard our nation’s security and prosperity.We challenge assumptions, seek out hard problems, and bring together people, processes, software, technology, training, and operational expertiseto create solutions that simplify the complex and help others succeed. Our culture values integrity, ownership, personal leadership, sound judgment, teamwork, curiosity, and the willingness to step up when something important needs to get done.

Why This Work Matters:

The Senior Project Analyst / Site Lead is the on-site leader responsible for helping Vectrona deliver reliable, high-quality staff action support to the National Guard Bureau Executive Secretariat. This position sits at the intersection of customer mission execution, workforce leadership, quality oversight, and executive-level coordination. The Site Lead helps ensure senior NGB leaders receive timely, accurate, and professionally coordinated support while building a team that takes ownership of outcomes and continuously improves how the mission is delivered.

What You Will Do

• Serve as the primary on-site lead and Government interface for contract execution, staffing coordination, and service delivery.

• Lead workforce scheduling, performance management, quality assurance, employee development, and day-to-day team coordination.

• Manage Executive Tasking System operations and monitor task status, suspense compliance, and workflow performance.

• Coordinate complex executive correspondence, staff actions, information papers, memoranda, briefing packages, and decision-support products.

• Support routing and coordination of actions across DoD, Joint Staff, Army, Air Force, Combatant Commands, and National Guard organizations.

• Analyze organizational workflows and implement process improvements that increase efficiency, visibility, accountability, and mission continuity.

• ProvideAction Officer guidance and support training on staffing procedures, correspondence standards, and task-management processes.

• Oversee SharePoint content, records management, document repositories, metrics, reports, and other knowledge-management resources.

• Identifyrisks, resolve issues, and coordinate corrective actions while ensuring deliverables are accurate, professional, and timely.

Experience & Qualifications

• Bachelor's degree in Business Administration, Public Administration, Organizational Leadership, Government, Communications, Management, or a related field; master's degree preferred.

• 10+ years supporting senior DoD, Joint Staff, National Guard, Service Headquarters, OSD, or equivalent executive-level organizations.

• 5+ years leading complex staff action, executive correspondence, workflow/task management, or organizational process-improvement efforts.

• 5+ years leading personnel, contract operations, quality control, customer coordination, and performance management in a Government support environment.

• Strong knowledge of executive secretariat operations, ETS/ETMS-style task management systems, SharePoint, Microsoft 365, records management, and DoD correspondence processes.

• Proven ability to manage competing deadlines, oversee staff performance, resolve workflow issues, and support senior-leader decision cycles; PMP preferred.

What We LookForat Vectrona

• Integrity and sound professional judgment, especially when the work is visible to senior leaders.

• Ownership of outcomes—not simply completion of assigned tasks.

• A collaborative mindset and willingness to help teammates and customers succeed.

• Curiosity, adaptability, and the ability to solve difficult problems without losing sight of the mission.

• A desire to grow, contribute, and become more capable while strengthening the customer and the Vectrona team.

Employment Conditions

Full-time employment is contingent upon contract award, customer requirements, verification of work authorization, satisfactory background screening, and the ability to satisfy the clearance requirements of the assigned position. These descriptions summarize the general nature and level of work and are not an exhaustive list of duties or qualifications.

VECTRONA IS AN EQUAL OPPORTUNITY EMPLOYER AND A DRUG-FREE WORKPLACE.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.

All Vectrona employment is contingent upon the individual providing legal proof of identity and authorization to work in the United States and satisfactory background check results.

Employment with Vectrona is “at will” in accordance with Federal/State laws.

Vectrona provides equal employment opportunities (EEO) to all employees and applications for employment. In addition to federal law requirements, Vectrona complies with applicable state and local laws governing nondiscrimination in employment.