Senior Project Administrator — Client & Budget Lead

Engineering Consulting Services; Greensboro (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

ECS Group of Companies in the United States seeks a Senior Project Administrator to support the project team from proposal through final invoice, ensuring schedules and budgets stay on track while upholding ECS Core Values.

You will coordinate meetings, prepare invoices and change orders, mentor junior staff, and act as the central contact for client communications to drive project success and timely payments.

Qualifications

• 4 years of related experience
• High school diploma or GED required
• Bachelor of Business or related field is preferred
• If driving for ECS, a valid driver's license is required
• Excellent oral and written communication skills
• Strong project management and contract administration skills
• Dependable, self-motivated, responsible, and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Strong leadership and decision-making skills
• High-level understanding of prioritizing and urgency of work in the consulting industry
• Military: E-4 qualification (if meeting education/licensing requirements)

Responsibilities

• Support the project team from proposal to final invoice payment
• Coordinate project resources and schedules
• Assist with project budgets and invoicing
• Mentor junior staff and support team development
• Coordinate internal communications across projects
• Prepare change orders and invoices
• Serve as central contact for client-facing communications
• Assist with budget management and collections
• Host or participate in project meetings and follow up on reports

Skills

Oral and written communication

Project management

Contract administration

Multitasking

MS Office

Teamwork

Leadership

Decision making

Prioritization

Attention to detail

Education

High school diploma or GED

Bachelor's degree in Business or related field (preferred)

Tools

MS Office (Word, Excel, PowerPoint)

Job description

ECS Group of Companies in the United States seeks a Senior Project Administrator to support the project team from proposal through final invoice, ensuring schedules and budgets stay on track while upholding ECS Core Values.

You will coordinate meetings, prepare invoices and change orders, mentor junior staff, and act as the central contact for client communications to drive project success and timely payments.