Senior Project Administrative Specialist

Jacobs; Houston (TX); On-site; USD 76,044,000 - 123,984,000; Full time

Benefits offered by this job

Caregiver leave

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Paid holidays

Stock purchase plan

Job summary

Jacobs in Houston is seeking a seasoned Administrative Specialist to provide comprehensive support to the Program Director, Construction Director, and project team within our Life Sciences Group. You will coordinate meetings, prepare minutes, update reports and presentations, and help keep operations organized and aligned with client expectations.

The ideal candidate has 5+ years of administrative experience in engineering/construction, strong MS Office and Oracle E-Business Suite skills, and

Qualifications

• Bachelor's degree or equivalent in lieu of degree.
• At least 5+ years of administrative experience in engineering, construction, or related organization.
• Advanced level MS Office skills (Word, Excel, Outlook, PowerPoint, Teams).
• Experience with Oracle E-Business Suite (Software).

Responsibilities

• Meeting Coordination — schedule, organize, and prepare for internal and external meetings.
• Project Notes — create and distribute accurate meeting minutes.
• Project Documentation — assist in preparing reports, presentations, and deliverables.
• Presentation Support — develop and format PowerPoint and other materials.
• Team Support — provide day-to-day administrative support to project leadership and team members.
• Catering and Logistics — coordinate onsite catering and meeting logistics.
• Communication — communicate effectively with staff at all levels.
• In-person Position

Skills

Organizational skills

Clear communication

Multi-tasking

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office Suite

Oracle E-Business Suite

Job description

Jacobs in Houston is seeking a seasoned Administrative Specialist to provide comprehensive support to the Program Director, Construction Director, and project team within our Life Sciences Group. You will coordinate meetings, prepare minutes, update reports and presentations, and help keep operations organized and aligned with client expectations.

The ideal candidate has 5+ years of administrative experience in engineering/construction, strong MS Office and Oracle E-Business Suite skills, and