Project Administrative Assistant - (LSNA-TX)

Jacobs Engineering Group Inc.; Houston (TX); On-site; USD 76,044,000 - 123,984,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Seven paid holidays

Caregiver leave

Employee stock purchase plan

Job summary

Jacobs Engineering Group Inc. is seeking an experienced administrative professional to support the Life Sciences Group’s leadership, including the Program Director and Project Manager, in our Houston office.

This role emphasizes organization, document control, and efficient operations for complex projects. You will manage meetings, produce minutes, support project reporting and presentations, and coordinate onsite logistics.

Qualifications

• Bachelor’s degree in Business Administration or related field, or equivalent experience.
• At least 5+ years of administrative experience in engineering, construction, or related organization.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Teams).
• Experience with Oracle E-Business Suite (Software).

Responsibilities

• Coordinate meetings, calendar management, and logistics.
• Prepare accurate meeting minutes and distribute notes.
• Assist in preparing, updating, and organizing project reports and presentations.
• Develop and format PowerPoint presentations and communication materials.
• Provide day-to-day administrative support to project leadership and team.
• Coordinate onsite catering and meeting logistics.
• Communicate effectively with staff at all levels, in writing and verbally.

Skills

Strong organizational skills

Effective communication

Project coordination

MS Office proficiency

Education

Bachelor's degree or equivalent

Tools

Oracle E-Business Suite

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Support one of the largest and diverse technical solutions providers in the world and have a hand in helping in laying the foundation for human progress.

You will provide comprehensive administrative and project support to the Program Director, Construction Director, Project Manager, Project Engineer, and broader project team within our Life Sciences Group. This role is central to keeping project operations organized, efficient, and aligned with client expectations.

Key Responsibilities:

• Meeting Coordination – Schedule, organize, and prepare for internal and external meetings, including calendar management and logistics.
• Project Notes – Create, maintain, and distribute accurate meeting minutes for all project-related meetings.
• Project Documentation – Assist in preparing, updating, and organizing project reports, presentations, and other deliverables.
• Presentation Support – Develop and format PowerPoint presentations and other communication materials.
• Team Support – Provide day to day administrative support to project leadership and team members.
• Catering and Logistics – Coordinate catering and onsite meeting needs as required.
• Communication – Communicate effectively with staff at all levels, both verbally and in writing.

What Makes You Successful

• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast paced project environment
• Clear, professional communication with stakeholders at all levels

Join us and we we’ll support you in developing your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.

Here's what you'll need

• Bachelor’s degree in Business Administration or other discipline is considered; or equivalent years of experience in lieu of degree
• At least 5+ years of administrative experience within an engineering, construction, or related organization.
• Advanced level computer skills in MS Office Suite: Word, Excel, Outlook, PowerPoint & Teams
• Experience with Oracle E-Business Suite (Software)
• Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork.

Ideally you'll also have:

• Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Proven self-starter, proactive, with the ability to plan, prioritize and organize workload

#LifeSciences, #Bio/Pharma, #EPCMV, #globallifescience, #Construction, #Engineering

#LI-SH1

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future.

• medical
• dental
• vision and basic life insurance
• 401(k) plan
• paid time off (allocated plans start date 17 days per calendar year)
• seven paid holidays
• caregiver leave
• the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $55,200.00 to $90,000.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on October 07, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.