Project Administrative Assistant - (LSNA-TX)

Jacobs; Houston (TX); On-site; USD 76,044,000 - 123,984,000; Full time

Benefits offered by this job

Caregiver leave

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Paid holidays

Stock purchase plan

Job summary

Jacobs in Houston is seeking a seasoned Administrative Specialist to provide comprehensive support to the Program Director, Construction Director, and project team within our Life Sciences Group. You will coordinate meetings, prepare minutes, update reports and presentations, and help keep operations organized and aligned with client expectations.

The ideal candidate has 5+ years of administrative experience in engineering/construction, strong MS Office and Oracle E-Business Suite skills, and

Qualifications

• Bachelor's degree or equivalent in lieu of degree.
• At least 5+ years of administrative experience in engineering, construction, or related organization.
• Advanced level MS Office skills (Word, Excel, Outlook, PowerPoint, Teams).
• Experience with Oracle E-Business Suite (Software).

Responsibilities

• Meeting Coordination — schedule, organize, and prepare for internal and external meetings.
• Project Notes — create and distribute accurate meeting minutes.
• Project Documentation — assist in preparing reports, presentations, and deliverables.
• Presentation Support — develop and format PowerPoint and other materials.
• Team Support — provide day-to-day administrative support to project leadership and team members.
• Catering and Logistics — coordinate onsite catering and meeting logistics.
• Communication — communicate effectively with staff at all levels.
• In-person Position

Skills

Organizational skills

Clear communication

Multi-tasking

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office Suite

Oracle E-Business Suite

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Support one of the largest and diverse technical solutions providers in the world and have a hand in helping in laying the foundation for human progress.

You will provide comprehensive administrative and project support to the Program Director, Construction Director, Project Manager, Project Engineer, and broader project team within our Life Sciences Group. This role is central to keeping project operations organized, efficient, and aligned with client expectations.

Key Responsibilities

• Meeting Coordination — Schedule, organize, and prepare for internal and external meetings, including calendar management and logistics.
• Project Notes — Create, maintain, and distribute accurate meeting minutes for all project-related meetings.
• Project Documentation — Assist in preparing, updating, and organizing project reports, presentations, and other deliverables.
• Presentation Support — Develop and format PowerPoint presentations and other communication materials.
• Team Support — Provide day to day administrative support to project leadership and team members.
• Catering and Logistics — Coordinate catering and onsite meeting needs as required.
• Communication — Communicate effectively with staff at all levels, both verbally and in writing.
• In-person Position

What Makes You Successful

• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast paced project environment
• Clear, professional communication with stakeholders at all levels

Join us and we we’ll support you in developing your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.

Here's what you'll need

• Bachelor’s degree in Business Administration or other discipline is considered; or equivalent years of experience in lieu of degree
• At least 5+ years of administrative experience within an engineering, construction, or related organization.
• Advanced level computer skills in MS Office Suite Word, Excel, Outlook, PowerPoint & Teams
• Experience with Oracle E-Business Suite (Software)
• Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork.

Ideally you'll also have

• Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Proven self-starter, proactive, with the ability to plan, prioritize and organize workload

, #Bio/Pharma, #EPCMV, #globallifescience, #Construction, #Engineering

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future.

Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

• medical
• dental
• vision and basic life insurance
• 401(k) plan
• paid time off (allocated plans start date 17 days per calendar year)
• seven paid holidays
• caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits

The base salary range for this position is $55,200.00 to $90,000.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job posted on October 07, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.