Senior Programs & Compliance Coordinator

The University of Texas Medical Branch; Galveston (TX); On-site; USD 45,000 - 70,000; Full time

Job summary

The University of Texas Medical Branch in Galveston, TX is seeking a capable administrative professional to manage and coordinate program administrative activities within a department. You will support financial, human resources, and compliance tasks while ensuring smooth operation of visitor programs.

Responsibilities include coordinating with internal departments, managing registrations, ensuring policy alignment, collecting feedback, and maintaining accurate records to support program

Qualifications

• Bachelor's degree or equivalent; two years of office-related experience.
• Familiar with using computers and computer systems to enter data or process information.
• Experience with customer service to meet quality and satisfaction goals.

Responsibilities

• Coordinate with internal departments to ensure programs are registered accurately and fully.
• Review program activities to ensure alignment with Visiting Education guidelines and UTMB policies/regulations.
• Schedule and organize pre-visit meetings or calls to discuss program specifics.
• Manage the registration process for visitors, including collecting necessary information and documentation, per the hosting department’s needs.
• Ensure compliance with UTMB policies and procedures for visitor access.
• Collect feedback from visitors and internal departments to assess the program's success. And analyze feedback to identify areas for improvement and implement changes as needed.
• Maintain accurate records of all program participants and activities.
• Ensure programs are established with the channels to market the program to potential participants.
• Provide training to staff on compliance requirements and best practices.
• Stay updated on regulatory changes and ensure programs are adjusted accordingly.

Skills

Computer literacy

Customer service experience

Education

Bachelor's degree or equivalent

Job description

The University of Texas Medical Branch in Galveston, TX is seeking a capable administrative professional to manage and coordinate program administrative activities within a department. You will support financial, human resources, and compliance tasks while ensuring smooth operation of visitor programs.

Responsibilities include coordinating with internal departments, managing registrations, ensuring policy alignment, collecting feedback, and maintaining accurate records to support program