Program Operations & Events Coordinator

The University of Texas Medical Branch; Galveston (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

The University of Texas Medical Branch in Galveston, TX, is seeking a Clerical & Administrative Support professional to manage activities for a project or program within a hospital/academic environment.

The role focuses on administrative duties, including communications, scheduling, travel processing, and coordination of office operations to support learning communities and student-advisor programs. The position supports commencement planning and liaison tasks across departments.

Qualifications

• Associate's degree or equivalent and three years of related experience.

Responsibilities

• Provides administrative support to the JSSOM MD Learning Communities, including managing communication, scheduling, and coordination of supplies, as well as serving as the liaison for campus communications and other administrative tasks on behalf of the learning communities.
• Supports the administrative needs of the Faculty Advisory Program, including coordinating meetings, preparing meeting minutes, and managing the scheduling and communication between faculty and student advisors.
• Plays a key role in coordinating and planning the JSSOM MD Commencement, working closely with personnel from the Office of Student Affairs and Admissions to ensure seamless execution of all commencement activities.
• Process office travel, reimbursements, and financial expenditures in collaboration with SOM Administrators and Academic Enterprise Service Center (AESC)
• Plans, directs, and coordinates activities of a program directly related to management or general business operation.
• Ensure the goals and objectives specified are accomplished in accordance with prescribed priorities, deadlines, and funding conditions.
• Determines methods and procedures for the program, staffing requirements, budget, and resources.
• Assess program status and implement appropriate actions.
• Delegates activities of support staff.
• Provides technical advice to assist in solving problems.
• Serves as a resource and subject matter expert.
• Adheres to internal controls and reporting structure.

Education

Associate's degree or equivalent and three years of related experience.

Job description

The University of Texas Medical Branch in Galveston, TX, is seeking a Clerical & Administrative Support professional to manage activities for a project or program within a hospital/academic environment.

The role focuses on administrative duties, including communications, scheduling, travel processing, and coordination of office operations to support learning communities and student-advisor programs. The position supports commencement planning and liaison tasks across departments.