Senior Program Assistant, Arts & Humanities - Admin

University of San Francisco; United States; Presencial; USD 40 000 - 58 000; Tempo integral

Resumo da oferta

The University of San Francisco seeks a Program Assistant V in Arts and Humanities to provide high-precision administrative support to the Office of the Dean and College leadership. The role emphasizes confidentiality, organization, and proactive coordination of meetings, events, and onboarding for new faculty and staff.

Primary duties include supporting the Ann Getty Institute, managing applications, coordinating funds, and acting as a liaison among faculty, students, and university partners.

Qualificações

• Post high school education preferred.
• Training or experience equivalent to five years of increasingly responsible work experience in a senior support role or related education.
• Ability to work efficiently and calmly under pressure with minimum supervision and as a member of a team in a dynamic environment with demanding deadlines.
• Advanced experience with computer database systems, word processing and spreadsheet software and demonstrated ability to use technology to streamline operations.
• Superior oral and written communication skills.
• Excellent organizational skills and attention to detail.
• Able to interact with faculty, students, staff and the public with tact, discretion and courtesy.
• Experience working with confidential and sensitive information preferred.
• Must have, or quickly develop, understanding of academic policy and administrative operations.

Responsabilidades

• Provides administrative support for programs in the arts and humanities and the Ann Getty Institute of Art and Design.
• Supports the promotion and tenure process, assisting in locating and corresponding with reviewers, interfacing with faculty applicants, ensuring completeness of applications, redacting confidential materials, etc.
• Supports the Faculty Development Fund and Teaching Development Fund process for the college, including schedules meetings, ensures applications are complete, prepares data, drafts communications to faculty, etc.
• Administratively supports the Academic Career Prospectus process for faculty in the arts and humanities.
• Assists with hosting meetings and events and maintains records and resources.
• Coordinates the application process and lecture for the National Endowment for the Humanities Chair.
• Assists with the Ann Getty Endowed Visiting Artist-Scholar program and student scholarships.
• Assists with chair/director orientations and workshops, and other college events.
• Assists the Associate Dean for Arts and Humanities with meeting coordination and communications.
• Onboarding of new faculty and staff, including welcome emails and orientation preparations.

Conhecimentos

Communication

Organizational skills

Attention to detail

Multitasking

Formação académica

Post high school education

Five years senior support experience

Ferramentas

Database systems

Word processing

Spreadsheet software

Desktop publishing

Descrição da oferta de emprego

The University of San Francisco seeks a Program Assistant V in Arts and Humanities to provide high-precision administrative support to the Office of the Dean and College leadership. The role emphasizes confidentiality, organization, and proactive coordination of meetings, events, and onboarding for new faculty and staff.

Primary duties include supporting the Ann Getty Institute, managing applications, coordinating funds, and acting as a liaison among faculty, students, and university partners.