Senior Program Assistant, Arts & Humanities

University of San Francisco; Tampa (FL); On-site; USD 40,000 - 58,000; Full time

Job summary

The University of San Francisco seeks a Program Assistant V in Arts and Humanities to provide high‑level administrative support to the Office of the Dean and College leadership. The role involves coordinating meetings, managing confidential materials, and supporting translational academic activities with precision and discretion.

Key duties include assisting with faculty development funds, the Tenure/Promotion process, and student scholarships while maintaining records and coordinating with

Qualifications

• Five years of increasingly responsible work experience in a senior support role or related education.
• Ability to work under pressure with minimum supervision and as part of a team.
• Advanced experience with computer database systems, word processing and spreadsheet software.
• Ability to use desktop publishing software to design high-quality publications.

Responsibilities

• Provides administrative support for programs in the arts and humanities and the Ann Getty Institute of Art and Design.
• Supports review processes and faculty applications, ensuring completeness and confidentiality.
• Manages coordination of meetings, data preparation, and communications with faculty and staff.
• Assists with scholarships, fellowships, and faculty development funds.
• Coordinates onboarding of new faculty and staff and prepares orientation materials.
• Liaises with department chairs, program directors, and external vendors and donors.

Skills

Oral and written communication

Organizational skills

Attention to detail

Teamwork

Policy understanding

Education

Post high school education preferred

Tools

Database systems

Word processing

Spreadsheet software

Desktop publishing

Job description

The University of San Francisco seeks a Program Assistant V in Arts and Humanities to provide high‑level administrative support to the Office of the Dean and College leadership. The role involves coordinating meetings, managing confidential materials, and supporting translational academic activities with precision and discretion.

Key duties include assisting with faculty development funds, the Tenure/Promotion process, and student scholarships while maintaining records and coordinating with