Senior Procurement Coordinator (TRD #1287+)

New Mexico Department of Justice; Santa Fe (NM); On-site; USD 70,000 - 90,000; Full time

Job summary

New Mexico Department of Justice seeks a procurement liaison to bridge agency divisions with the Procurement Unit, ensuring timely, compliant procurement support and process improvements. The role focuses on solicitations, contract drafting, and coordinating with divisions to meet policies and statutes.

The ideal candidate brings knowledge of NM procurement rules, strong communication, and teamwork, with a Bachelor’s degree and substantial related experience.

Qualifications

• Knowledge and experience applying the New Mexico State Procurement Code and MAPs.
• Proficient in SHARE and Microsoft Excel.
• Strong attention to detail skills.
• Excellent written and oral communication skills.
• Excellent customer service, including experience working with vendors and internal/external customers.
• Ability to work in a team environment.

Responsibilities

• Develop and issue procurement solicitations.
• Contract drafting, processing, completion, tracking, renewals/amendments.
• Support to Procurement Manager in formal procurement processes as assigned.
• Analyses proposals and supports evaluation teams.
• Monitors procurement compliance against statute, rules, guidelines.
• Assists in tracking and division communications.
• Collaborates with State Purchasing Division as required.
• Trains agency staff on procurement standard procedures and conducts process reviews.

Skills

Attention to detail

Excellent written and oral comms

Customer service

Team collaboration

Education

Bachelor's degree + 7 years related experience

Tools

SHARE

Microsoft Excel

Job description

For more Job Requirements & Classification Description:

Interviews are anticipated to be conducted within one week of closing date.

Applicant use of Artificial Intelligence tools is prohibited during interviews.

Tax and Revenue participates in E-Verify and will verify employment eligibility upon hire.

Why does the job exist?

This position exists to serve as a primary liaison between assigned agency divisions and the Procurement Unit, helping bridge communication and operational gaps and ensuring procurement needs are addressed consistently, timely, and in accordance with applicable policies, guidelines, and statutes. The position will be assigned to support divisions, allowing for a better understanding of procurement needs while helping the Procurement Unit manage both high-volume and high-complexity requests. This position will also provide support in implementing and evaluating procurement processes, identifying opportunities for greater efficiency and consistency, and recommending improvements to current procedures.

How does it get done?

• Develop and issue procurement solicitations
• Contract Drafting, Processing, Completion, Tracking, Renewals/Amendments
• Support to Procurement Manager in Formal Procurement Processes as assigned
• Analyzes proposals and provides support to evaluation teams
• Monitors procurement compliance against statute, rules, guidelines
• Assists in Tracking & Division Communications
• Collaborates with State Purchasing Division when required
• Trains agency staff on procurement standard procedures, and does Process Review/Improvements

Who are the customers?

The Taxation and Revenue Department, Administrative Services Bureau and six (6) other Divisions in the Department.

Ideal Candidate

• *Knowledge and experience in applying the requirements of of the New Mexico State Procurement Code and Manual Model of Accounting Practices (MAPs)
• *Proficient in SHARE and Microsoft Excel
• *Strong attention to detail skills
• *Excellent written and oral communication skills
• *Excellent customer service skills, including experience working with vendors and internal/external customers
• *Ability to work in a team environment

Bachelor's degree in a relevant field and seven (7) years directly related experience as it relates to the essential duties of the classification. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling eleven (11) years may substitute for the required education and experience.

Employment Requirements

Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification within six (6) months of date of hire as a condition of continued employment. Must be current with all tax reporting/payment. Employment is subject to post offer pre-employment criminal background check to include fingerprint checks and is conditional pending results.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and telephone usage with extended periods of sitting. Some standing, bending and reaching may be required. Must be able to lift 25lbs. Some travel may be required.

Bargaining Unit Position

This position is covered by a collective bargaining agreement, and all terms/conditions of that agreement apply and must be adhered to.