Project Accounting & Procurement Technician

RigUp, Inc.; Rio Rancho (NM); Sur place; USD 48 000 - 75 000; Plein temps

Résumé du poste

RigUp, Inc. is seeking a Project Accounting & Procurement Technician for the City of Rio Rancho, NM.

You will provide accounting, procurement, and admin support, coordinating requisitions, PO tracking, receipting, and financial recordkeeping in CentralSquare NaviLine and related systems. You will collaborate with City finance staff, project managers, and vendors to ensure accurate procurement, tracked expenditures, and compliant records, supporting operational and financial objectives with

Qualifications

• 1–3 years in accounting, bookkeeping, purchasing, accounts payable, project controls, or related admin support.
• Experience with financial management systems, ERP software, or accounting applications.
• Knowledge of accounting principles, financial recordkeeping, and procurement processes.
• Strong analytical, organizational, and problem-solving skills.
• Digital literacy with Microsoft Word, Excel, Outlook, and related apps.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Attention to detail and accuracy.
• Ability to work independently while coordinating with stakeholders.
• Valid New Mexico Driver's License.

Responsabilités

• Create and submit purchase requisitions via ERP system.
• Verify account coding, project numbers, budget availability, and supporting docs.
• Monitor approvals and track requisitions through PO issuance and payments.
• Receive, review, and reconcile goods/services against POs and invoices.
• Maintain procurement, accounting, contract, and financial records per requirements.
• Track expenditures, monitor balances, and assist in budget management.
• Prepare routine and ad hoc financial, purchasing, expenditure, and budget reports.
• Assist with invoice review, AP support, and reconciliations.
• Research and resolve discrepancies in POs, invoices, receiving docs, and coding.
• Support budget tracking, forecasting, and year-end financial activities.
• Assist with audits, compliance reviews, records requests, and contract docs.
• Coordinate with vendors, City staff, and personnel on procurement and financial matters.
• Develop and maintain spreadsheets, reports, and other documents using Office apps.
• Learn CentralSquare NaviLine and other financial systems to support operations.
• Maintain safe work practices and comply with policies.
• Maintain complete and accurate records per requirements.
• Establish effective working relationships with client staff, vendors, contractors, and coworkers.
• Perform other duties to support project operations and departmental objectives.

Connaissances

Accounting

Bookkeeping

Purchasing

Accounts payable

Project controls

Administrative support

ERP software

Microsoft Office

Analytical skills

Communication

Time management

Driver's license

Formation

Associate degree in Accounting, Finance, Business Administration, Public Administration, or related field

Professional certification in bookkeeping, accounting, procurement, business administration, or related discipline

Outils

CentralSquare NaviLine

Infor ERP

Microsoft Excel

Microsoft Word

Microsoft Outlook

Description du poste

• Minimum one (1) to three (3) years of experience in accounting, bookkeeping, purchasing, accounts payable, project controls, or related administrative support functions.
• Experience working with financial management systems, ERP software, or related accounting applications.
• Knowledge of accounting principles, financial recordkeeping, and procurement processes.
• Strong analytical, organizational, and problem-solving skills.
• Digital literacy including Microsoft Word, Excel, Outlook, and related business applications.
• Strong written and verbal communication skills.
• Ability to prioritize multiple assignments and meet deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while maintaining effective working relationships with stakeholders.
• Valid New Mexico Driver's License.

PREFERRED Qualifications

• Associate degree in Accounting, Finance, Business Administration, Public Administration, or a related field.
• Professional certification in bookkeeping, accounting, procurement, business administration, or related discipline may substitute for degree requirements when combined with relevant experience.
• Experience supporting public-sector procurement, contract administration, or municipal financial operations.
• Advanced proficiency in Microsoft Excel and financial reporting tools.
• Experience utilizing CentralSquare NaviLine or similar municipal ERP systems.
• Experience supporting budget preparation, expenditure control, and forecasting activities.
• Familiarity with government purchasing regulations and procurement procedures.
• Experience supporting audits, compliance reviews, and records management activities.
• Ability to establish and maintain effective working relationships with client staff, vendors, contractors, coworkers, and the public.

Responsibilities:

We're always looking beyond what's expected to raise the bar and deliver excellence. By applying our expertise and knowledge, we look to the future with optimism and purpose, driven by a commitment to make a meaningful difference. Bring your attention to detail, customer service mindset, and commitment to operational excellence, and together we'll deliver some of the world's most challenging and impactful Operations Management projects.

Our client is seeking a Project Accounting & Procurement Technician to support our operations contract with the City of Rio Rancho, New Mexico. In this role, you will provide accounting, procurement, and administrative support while coordinating purchase requisitions, purchase order tracking, receipting of goods and services, account monitoring, expenditure reporting, and financial recordkeeping activities utilizing the City's Infor, CentralSquare NaviLine enterprise resource planning (ERP) system.

Working closely with City finance and procurement personnel, project managers, operations staff, and vendors, you will help ensure procurement activities are completed accurately, expenditures are properly tracked and reported, and financial records comply with both City purchasing requirements and our client's standards. This position plays a critical role in supporting operational and financial objectives through effective procurement coordination, account management, reporting, and compliance activities.

Essential Duties and Responsibilities

• Create and submit purchase requisitions through the City of Rio Rancho's Infor, CentralSquare NaviLine system.
• Verify account coding, project numbers, budget availability, and supporting documentation prior to requisition submission.
• Monitor approval workflows and track requisitions through purchase order issuance and payment processes.
• Receive, review, and reconcile goods and services against purchase orders and vendor invoices.
• Maintain procurement, accounting, contract, and financial records in accordance with City and our client's requirements.
• Track departmental expenditures, monitor account balances, and assist in budget management activities.
• Prepare routine and ad hoc financial, purchasing, expenditure, and budget reports for project management and client representatives.
• Assist with invoice review, payment documentation, accounts payable support, and financial reconciliations.
• Research and resolve discrepancies involving purchase orders, invoices, receiving documents, and account coding.
• Support budget tracking, expenditure forecasting, and year-end financial activities.
• Assist with audits, compliance reviews, records requests, and contract documentation activities.
• Coordinate with vendors, suppliers, City staff, and personnel regarding procurement and financial matters.
• Develop, review, and maintain spreadsheets, reports, correspondence, and other business documents using Microsoft Office applications.
• Learn and effectively utilize CentralSquare NaviLine and other financial management systems to support operational requirements.
• Work safely by adhering to established safety procedures and applicable company policies.
• Maintain complete and accurate records in compliance with federal, state, local, client, and our client's requirements.
• Establish and maintain effective working relationships with internal and external stakeholders, including client personnel, vendors, suppliers, contractors, and coworkers.
• Perform other duties as assigned in support of project operations and departmental objectives.