Purchasing Procurement Support Entry Level

Spectraforce Technologies, Inc.; Rio Rancho (NM); Sur place; USD 25 000 - 34 000; Plein temps

Résumé du poste

Spectraforce Technologies, Inc. is seeking an entry-level Purchasing/Procurement Support Technician to assist with accounting, procurement, and administrative tasks for a City of Rio Rancho project. You will handle requisitions, PO tracking, receipting, and financial recordkeeping using NaviLine ERP and related tools.

The role emphasizes accuracy, vendor coordination, and multi-stakeholder collaboration, with a 3-month onsite schedule in Rio Rancho, NM, Monday–Friday 7:00 AM–3:30 PM.

Qualifications

• High school diploma or GED.
• 1–3 years of accounting, bookkeeping, purchasing, AP, or related admin support.
• Experience with financial management systems or ERP software.
• Knowledge of accounting principles and procurement processes.
• Strong analytical, organizational and problem-solving skills.
• Proficient in MS Word, Excel, Outlook and related business apps.

Responsabilités

• Create and submit purchase requisitions in the NaviLine system.
• Verify account coding, project numbers, and budget availability.
• Monitor approval workflows and track requisitions to PO and payment.
• Receive, review, and reconcile goods/services against POs and invoices.
• Maintain procurement and financial records per requirements.
• Prepare routine and ad hoc financial, purchasing, and budget reports.

Connaissances

Accounting knowledge

Analytical ability

Organizational skills

Communication skills

Attention to detail

Prioritization

Independent work

Formation

High school diploma or GED

Associate degree (preferred)

Outils

CentralSquare NaviLine

ERP systems

Microsoft Office (Word/Excel/Outlook)

Invoicing/Accounts payable systems

Description du poste

Job Title: Purchasing Procurement Support Entry Level

Duration: 3 months

Location: Rio Rancho, NM 87124

Worksite: Onsite | Monday - Friday | 7:00 AM - 3:30 PM

Responsibilities:

We are seeking a Project Accounting & Procurement Technician to support our operations contract with the City of Rio Rancho, New Mexico. In this role, you will provide accounting, procurement, and administrative support while coordinating purchase requisitions, purchase order tracking, receipting of goods and services, account monitoring, expenditure reporting, and financial recordkeeping activities utilizing the City's Infor, CentralSquare NaviLine enterprise resource planning (ERP) system.

Working closely with City finance and procurement personnel, project managers, operations staff, and vendors, you will help ensure procurement activities are completed accurately, expenditures are properly tracked and reported, and financial records comply with both City purchasing requirements and standards. This position plays a critical role in supporting operational and financial objectives through effective procurement coordination, account management, reporting, and compliance activities.

Essential Duties and Responsibilities

• Create and submit purchase requisitions through the City of Rio Rancho's Infor, CentralSquare NaviLine system.
• Verify account coding, project numbers, budget availability, and supporting documentation prior to requisition submission.
• Monitor approval workflows and track requisitions through purchase order issuance and payment processes.
• Receive, review, and reconcile goods and services against purchase orders and vendor invoices.
• Maintain procurement, accounting, contract, and financial records in accordance with City and the client requirements.
• Track departmental expenditures, monitor account balances, and assist in budget management activities.
• Prepare routine and ad hoc financial, purchasing, expenditure, and budget reports for project management and client representatives.
• Assist with invoice review, payment documentation, accounts payable support, and financial reconciliations.
• Research and resolve discrepancies involving purchase orders, invoices, receiving documents, and account coding.
• Support budget tracking, expenditure forecasting, and year-end financial activities.
• Assist with audits, compliance reviews, records requests, and contract documentation activities.
• Coordinate with vendors, suppliers, City staff, and personnel regarding procurement and financial matters.
• Develop, review, and maintain spreadsheets, reports, correspondence, and other business documents using Microsoft Office applications.
• Learn and effectively utilize CentralSquare NaviLine and other financial management systems to support operational requirements.
• Work safely by adhering to established safety procedures and applicable company policies.
• Maintain complete and accurate records in compliance with federal, state, local, client, and client requirements.
• Establish and maintain effective working relationships with internal and external stakeholders, including client personnel, vendors, suppliers, contractors, and coworkers.
• Perform other duties as assigned in support of project operations and departmental objectives.

Qualifications:

BASIC Qualifications

• High school diploma or GED.
• Minimum one (1) to three (3) years of experience in accounting, bookkeeping, purchasing, accounts payable, project controls, or related administrative support functions.
• Experience working with financial management systems, ERP software, or related accounting applications.
• Knowledge of accounting principles, financial recordkeeping, and procurement processes.
• Strong analytical, organizational, and problem-solving skills.
• Digital literacy including Microsoft Word, Excel, Outlook, and related business applications.
• Strong written and verbal communication skills.
• Ability to prioritize multiple assignments and meet deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while maintaining effective working relationships with stakeholders.
• Valid New Mexico Driver's License.

PREFERRED Qualifications

• Associate degree in Accounting, Finance, Business Administration, Public Administration, or a related field.
• Professional certification in bookkeeping, accounting, procurement, business administration, or related discipline may substitute for degree requirements when combined with relevant experience.
• Experience supporting public-sector procurement, contract administration, or municipal financial operations.
• Advanced proficiency in Microsoft Excel and financial reporting tools.
• Experience utilizing CentralSquare NaviLine or similar municipal ERP systems.
• Experience supporting budget preparation, expenditure control, and forecasting activities.
• Familiarity with government purchasing regulations and procurement procedures.
• Experience supporting audits, compliance reviews, and records management activities.
• Ability to establish and maintain effective working relationships with client staff, vendors, contractors, coworkers, and the public.