Senior Contracts Coordinator (DPS #10109506)

New Mexico Department of Justice; Santa Fe (NM); On-site; USD 70,000 - 95,000; Full time

Job summary

The New Mexico Department of Public Safety (DPS), Administrative Services Division, seeks a Senior Contracts Coordinator to manage contracts and procurements from inception to completion. You will work with the Chief Procurement Officer and Chief Financial Officer, ensuring compliance with procurement rules and efficient life-cycle management.

The role requires expertise in planning and coordinating high‑level contracts, building relationships with vendors, and delivering guidance to diverse

Qualifications

• Bachelor's degree in Business or Accounting and Finance; or related field with 5 years of procurement/finance experience substituting education.
• Experience with planning, developing, and implementing procurement methods and contractual agreements.
• Experience developing and delivering guidance or training for varied audiences.
• Experience organizing meetings with customers for program success.
• Experience recommending policy and procedure changes to improve outcomes.
• Strong written and verbal communication skills; knowledge of procurement rules.

Responsibilities

• Process contractual agreements and procurements from inception to completion.
• Coordinate with Chief Procurement Officer and Chief Financial Officer on complex needs.
• Specify goods/services with subject matter experts and select procurement methods.
• Develop and refine program procedures for contract lifecycle management and inquiries.
• Collaborate with internal staff and external vendors/stakeholders.

Skills

Procurement planning

Contract administration

Vendor relations

Policy interpretation

Project management

Communication

Procurement knowledge

Regulatory compliance

Education

Bachelor's degree in Business or Accounting and Finance

Tools

NM State Procurement Code

SHARE (Statewide HR, Accounting & Reporting System)

Job description

Press Control+M to start dragging object

ptnbsid=GD27oBAh4lXo1ua%2buc6%2bfL4umbk%3d

Job Title Senior Contracts Coordinator (DPS #10109506)

For more Job Requirements & Classification Description:

The New Mexico Department of Public Safety (DPS), Administrative Services Division (ASD) is seeking a committed and driven individual to serve in the Finance Bureau as a Special Contracts Coordinator. ASD is dedicated to supporting the agencies vision of providing the highest quality of public safety services for the state of New Mexico and its mission to protect human life and property through the detection and prevention of criminal activity and enforcement of state laws.
DPS ASD is looking for employees who want to utilize their existing skills, where they can expand professionally, be a reliable teammate, and thrive in a challenging environment. ASD works in tandem with various divisions to provide administrative, financial, accounting, procurement, and other functions to assist with their operations. If you become a part of DPS ASD, you will quickly feel a part of this excellent administrative support team and see how your work impacts the safety of New Mexicans.

Why does the job exist?

This position will serve as a dedicated Senior Contracts Coordinator to process contractual agreements and other procurements from inception to completion. This position will exercise a high level of planning, coordination, evaluation and decision making for complex contractual needs in consultation with the Chief Procurement Officer and Chief Financial Officer, and in compliance with all related procurement rules and regulations.

How does it get done?

This position is responsible for working with subject matter experts on specifying goods and/or service needs, and the procurement methods necessary tor appropriate and successful procurement and/or contract execution. This includes, but is not limited to, processing Professional Service Contracts; Requests for Proposal; Invitations to Bid; Memorandums of Agreement/Understanding; Building leases; Emergency procurements; Sole sources; and Intergovernmental Agreements.
This position is also responsible for the development, implementation, review and refinement of program procedures to ensure effective coordination and tracking of all individual NMSP contract life cycles, document management, and internal/external customer inquiries and follow up.

Who are the customers?

Customers include department staff; external vendors/customers/stakeholders; the General Services Department's (GSD) State Purchasing Division, Contracts Review Bureau, Facilities Management Division; the Department of Information Technology; and the Department of Finance Administration.

Ideal Candidate

• 1 - Experience with planning, developing, and implementing procurement methods and/or contractual agreements
• 2 - Experience developing and delivering of guidance/training/education for varied audiences
• 3 - Experience organizing and conducting regular meetings with customers to foster positive relations and program success
• 4 - Experience recommending policy and procedure changes to improve program outcomes
• 5 - Experience monitoring program activities in relation to program goals, reporting on progress, and correcting deficiencies
• 6 - Strong and effective communication skills, both verbal and written
• 7 - Knowledge with the NM State Procurement Code, Statewide Human Resources, Account and Reporting System (SHARE)
• 8 - Strong time and project management skills

Bachelor's degree in Business or Accounting and Finance and one (1) year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.

Employment Requirements

Employment is subject to a pre-employment background investigation and fingerprinting in accordance with all terms and conditions of federal and state law, rules and regulations; and is conditional pending results. Continued employment is contingent upon remaining felony free, per Section 5.12.1.1 of the Criminal Justice Information Systems Security Policy.
In addition, the selected candidate must possess and maintain a valid driver's license and a current Defensive Driving Certificate from the State of New Mexico; or pass and receive the Defensive Driving Certificate within six (6) months of date of hire.

Working Conditions

Work is performed in a fast-paced law enforcement office setting with exposure to armed law enforcement personnel and confidential information. Extensive use of desktop/laptop computer with multiple visual/video display terminals (VDT). Extensive use of agency-issued cell phone. Ability to operate multipurpose copier/scanner/fax machines. Must be able to lift and carry up to 25 pounds.

Agency Contact Information: Jimmy Rodriguez, 505-479-2736 Email

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.