Budget and Finance Coordinator (CYFD/ASD #27655)

New Mexico Department of Justice; Santa Fe (NM); In loco; USD 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

The New Mexico Children, Youth and Families Department (CYFD) is seeking a Budget and Finance Coordinator to oversee budget and financial transactions for the Administrative Services Division and Protective Services Division. You will collaborate with program, purchasing, AP, grant staff and leadership to ensure all financial activity aligns with state laws and MAPs.

Ideal candidates bring strong budgeting, forecasting and grant management skills, plus experience with SHARE financials and A/P

Competenze

• Bachelor's degree in finance, accounting, economics, or business administration plus four years of related experience in budgeting, accounting, and/or auditing.
• Education or combined experience totaling eight years may substitute for the degree/experience requirements.
• Must possess and maintain a valid NM driver’s license and a Defensive Driving Course Certificate.

Mansioni

• Auditing, managing and processing budget and financial transactions for ASD and PSD.
• Work with program staff to manage budget, grants and accounting transactions.
• Meet with staff and leadership to ensure transactions comply with statutes, MAPs and guidelines.
• Assist with annual financial audit, year-end closing and opening of the new fiscal year.

Conoscenze

Budget management

Forecasting

Grants management

Accounts payable

Financial auditing

MAPs compliance

Formazione

Bachelor's degree in finance, accounting, economics, or business administration

Strumenti

SHARE financials

Descrizione del lavoro

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Budget and Finance Coordinator (CYFD/ASD #27655)

For more Job Requirements & Classification Description:

At the New Mexico Children, Youth and Families Department (CYFD), every role is an opportunity to make a lasting difference in the lives of children, youth, and families across our state. We are committed to building a compassionate, skilled, and dedicated workforce that works collaboratively to ensure safety, promote well-being, and strengthen families. Whether you are in the field supporting families face-to-face, working behind the scenes to improve systems, or helping to shape the agency from a leadership level, your work here has purpose and long-lasting impact. Join a team that values integrity, resilience, and service and be part of meaningful change for New Mexico's future.

THIS POSTING MAY BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANTS LISTS MAY BE SCREENED.

*APPLICATIONS SUBMITTED WITHOUT WORK EXPERIENCE OR A RESUME WILL NOT BE CONSIDERED. IF ATTACHING A RESUME, RESUME MUST INCLUDE DATES OF EMPLOYMENT FOR EACH JOB (MONTH & YEAR) AND DETAILS OF WORK EXPERIENCE/JOB DUTIES*

Why does the job exist?

This position will be responsible for auditing, managing and processing budget and financial transactions for the Administrative Services Division (ASD) - Protective Services Division (PSD). This position will be responsible for working with program staff to manage budget, grants and accounting transaction. This position will meet with program staff, purchasing staff, AP staff, grant staff as well as leadership to ensure all financial transactions are processed with State and Federal statute, regulations and guidelines as well as State of NM Manual Accounting Practices (MAPs).

How does it get done?

Budget Management

• Responsible for day-to-day budget management to include sufficient budget is available for allowable expenses and revenue materialization.

Accounting & Fiscal Management

• Responsible for maintaining budget projections and monitoring burn rates.
• Work closely with purchasing and accounts payable to ensure POs are generated, invoices are paid accurately and timely.
• Audit payroll to ensure staff are paid as budgeted and follow up with program staff on vacant positions to ensure hiring actions are moving through the process.
• Assist with annual financial audit, end of year closing, new fiscal year opening and development of operating budget.

Manage Falling Colors Expenditure Document

• Responsible to ensure contract allowabilties/deliverables are met. Attend meetings discussing budget needs, review and approve budget allowabilities, review invoices and work with program staff to validate.
• Responsible to work with program staff and grant staff to ensure federal grants are maximized and all expenditures are accurately recorded in SHARE financials.
• Complete grant reconciliations monthly/quarterly.

Who are the customers?

This position provides budget and finance oversite and collaboration with both internal and external entities to include CYFD programs, Department of Finance, Legislative Finance Committee, external auditors and well as CYFD management and executive staff.

Ideal Candidate

Skilled in the following areas:

• NM state procurement code, purchasing and accounts payable.:
• Forecasting - projecting expenses and revenues.
• Monitoring complex budgets to include federal grants.
• Preparing for and assisting in presenting fiscal and budget reports to large groups.

Bachelor's degree in finance, accounting, economics, or business administration and four (4) years of directly related experience in budgeting, accounting, and/or auditing. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling eight (8) years may substitute for the required education and experience. For use at the State Investment Council only: any budgeting, accounting, and/or auditing experience is acceptable.

Employment Requirements

Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment. Pre-employment background investigation is required and is conditional pending results.

Working Conditions

Work is performed in an office setting with exposure to visual/video display terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, walking, bending and reaching may be required. Must be able to lift 25 lbs. Some travel for staff meetings and training will be required.

Supplemental Information

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Bargaining Unit Position

This position is not covered by a collective bargaining agreement.