Senior Purchasing Coordinator (DOH/ASD#10834)

New Mexico Department of Health; Santa Fe (NM); On-site; USD 57,000 - 85,000; Full time

Job summary

New Mexico Department of Health is seeking a Purchasing Agent to conduct audits of contracts, requisitions, and back-up documentation for goods and services statewide. The role ensures policy compliance and budget sufficiency while advising agency purchasing agents on procurement rules.

The position requires a Bachelor's degree in Business or Accounting/Finance and relevant procurement experience, with responsibilities across RFPs, ITBs, sole-source contracts, and IGAs.

Qualifications

• Bachelor's degree in Business or Accounting/Finance is required.
• One year of experience in accounting, finance, purchasing, procurement, or warehouse clerking.
• Must possess and maintain a valid Driver's License.

Responsibilities

• Review requests for purchases and create purchase orders, change orders, and contracts in the SHARE Financial System.
• Ensure compliance with New Mexico State Procurement Code, DOH policies, and applicable laws.
• Assist with RFPs, ITBs, sole-source procurements, and related contracts.
• Collaborate with internal staff and external vendors to procure goods and services.

Skills

Audit knowledge

Procurement experience

Policy compliance

Communication skills

Education

Bachelor's degree in Business or Accounting and Finance

Job description

Posting Details

Interviews are anticipated within two (2) weeks of closing date.

This is a Continuous posting and will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once. The New Mexico Department of Health (DOH) operates across 33 counties, out of 31 public health offices, 7 facilities, and in collaboration with 24 Tribes, Nations, and Pueblos to provide direct care services to those who call New Mexico home. The DOH works with community partners and other state agencies to offer services that improve access to care, promote health and wellbeing, and reduce health emergencies

Salary

$27.37 - $41.06 Hourly
$56,931 - $85,396 Annually
This position is a Pay Band C7

Why does the job exist?

The Purchasing Agent shall conduct a comprehensive audit of contracts or requisitions and back-up documentation for tangible goods and services, professional services, Intergovernmental Agreements (IGAs) or other agreements submitted for sourcing to purchase documents in the SHARE Financial System. The audit shall consist of, but is not limited to, compliance with the Department of Health and SHARE policies and procedures; New Mexico State Procurement Code; federal and state laws and appropriate rules and regulations. The Purchasing Agent shall ensure budget sufficiency and evaluate/review all supporting documents in order to support the request for purchases. This service is for the Department of Health statewide. This position will advise agency purchasing agents on policies and procedures related to contracts and purchasing to ensure compliance with rules and regulations.

How does it get done?

This position will review all incoming requests for purchases as assigned. This position will create purchase orders, change orders and contracts in the SHARE Financial System. This position will upload documents to the various websites including: sole sources, emergency procurements, Requests for Proposals (RFPs), Invitations to Bid (ITB) and contracts and payables as required by rules or regulations. Assists agency personnel with administering Requests for Proposals (RFPs), subsequent and or small purchase contracts/amendments for professional services, information technology, general services, Intergovernmental agreements (IGAs) and Lease Agreements

Who are the customers?

The position will serve Administrative Services Division staff and external staff in the field in their need to procure goods and/or services. The position will also work collaboratively with external agencies who have business with the Department of Health and with vendors who are providing services to the Department of Health.

Ideal Candidate

The ideal candidate will have extensive knowledge of New Mexico State Statutes related to purchasing, the New Mexico State Purchasing Division rules and policies and the Department of Finance and Administration (Manual of Model of Accounting Practices "MAPS"); have extensive knowledge using software applications that maximize purchasing agent productivity; have extensive experience in Requests for Proposals (RFP's), Invitations to Bid (ITB's), and Sole Source procurements. Knowledge, education and experience in public procurement practices and methods - Sole - Source, Emergency, Request for Proposals, Invitations to Bid, and contracts (professional, general, information technology, leases, Intergovernmental Agreements (IGA's).

Minimum Qualification

Bachelor's degree in Business or Accounting and Finance and one (1) year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.

Employment Requirements

Must possess and maintain a valid Driver's License.

Working Conditions

Work is performed in an office setting, with exposure to Visual/Video Display Terminal (VDT), extensive computer and telephone usage. Must be able to lift 20 lbs.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.