Senior Physics Administrative Specialist

AAMU Alumni Association, Inc.; Alabama; Sur place; USD 35 000 - 50 000; Plein temps

Résumé du poste

AAMU Alumni Association, Inc. is seeking an administrative assistant to provide secretarial support to an academic unit under direct supervision. The role includes taking dictation, typing letters and reports, proofreading, and preparing instructional and administrative documents.

The position requires strong organizational skills, familiarity with office procedures, and the ability to maintain confidential records while handling mail, scheduling, and receptionist duties as needed.

Qualifications

• Associate degree required.
• Two years of administrative or clerical experience.

Responsabilités

• Provide secretarial assistance to an administrative unit under direct supervision.
• Take dictation and type correspondence, memoranda, reports, instruction sheets, forms, file cards and other materials.
• Proofread all materials typed to ensure accuracy.
• Compose letters and memoranda from general notes.
• Compile factual information from files and tabulate for standard report forms.
• Receive, open, sort and distribute mail and assemble related material for supervisor.
• Maintain accurate records of departmental purchases, equipment, travel, and daily activities.
• Establish and maintain confidential files and ensure information is kept secure.
• Renders limited administrative assistance as directed by supervisor.
• Receive and place telephone calls, schedule appointments, greet visitors, and perform receptionist duties.
• Prepare requests for office supplies and receive such supplies.
• Perform general office management duties and suggest improvements to procedures.
• Perform any other duties assigned by supervisor.

Description du poste

AAMU Alumni Association, Inc. is seeking an administrative assistant to provide secretarial support to an academic unit under direct supervision. The role includes taking dictation, typing letters and reports, proofreading, and preparing instructional and administrative documents.

The position requires strong organizational skills, familiarity with office procedures, and the ability to maintain confidential records while handling mail, scheduling, and receptionist duties as needed.