Administrative Assistant - Physics Department - (497172 )

University of Houston; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

University of Houston provides administrative staff support to a university executive in the Physics department, coordinating activities of the unit and drafting important documents. The role involves organizing events, serving on committees, and responding to information requests to assist policy and program development.

Experience is valued alongside formal education, with the department emphasizing involvement in newsletters, statistical reporting, and additional duties as needed to support

Qualifications

• Thorough understanding of theoretical and practical aspects of a discipline.
• Knowledge normally obtained through a formal 4 year degree or equivalent training.
• Minimum of three years of directly job-related experience.

Responsibilities

• Drafts correspondence, memoranda, speeches, proposals and other written documentation.
• Assists in organizing activities of the unit, such as retreats, staff development, committee appointments, internship programs, awards ceremonies.
• Serves on committees and task forces as a representative of the unit.
• Responds to information requests from internal and external agencies and conducts research to assist in policy and program development.
• May collect information and write and edit newsletters or news bulletins for the unit.
• Participates in special projects and prepares statistical reports as needed.
• Performs other job-related duties as assigned.

Skills

Drafting correspondence

Organizing activities

Committee coordination

Information requests handling

Newsletter writing/editing

Statistical reporting

Job description

Department: PhysicsSalary:Commensurate with Experience/Education

Description:

Provides administrative staff support to a university executive.Organizes and coordinates activities of the unit.

• 1. Drafts correspondence, memoranda, speeches, position papers,program/grant proposals and other written documentation.
• 2. Assists in organizing activities of the unit, such as retreats,staff development, committee appointments, internship programs,awards ceremonies, etc.
• 3. Serves on committees and task forces as a representative of theunit.
• 4. Responds to information requests from internal and externalagencies and offices and conducts research to assist in policy andprogram development.
• 5. May collect information and write and edit newsletter or newsbulletins for the unit.
• 6. Participates in special projects and prepares a variety ofstatistical reports as needed.
• 7. Performs other job-related duties as assigned.

Additional Posting Information:

• Greet and refer guests to appropriate faculty/staff and handleroutine office inquiries from faculty, students, andemployees.
• Coordinates department administrative operations, includingtelecommunications, physical plant and key request work orders,long-distance codes, parking validations, mail runs, supply orders,room reservations, opening door and setting up computer for Chair,etc.
• Assists faculty, staff and students with financial reimbursementsand administrative issues; serves as departmental liaison tovarious departments on campus.
• Coordinates and compiles information for various programs andactivities for faculty and graduate students, including classmaterial requests, coordinating dept events, colloquium seminars,etc.
• Coordinates all aspects of space management and conducts propertyinventory for the department.
• Coordinates billing and invoice payments for the Physics MachineShop and Service Centers.
• Coordinates and maintains department directory, website andlistserv updates.

Experience will be considered in lieu ofeducation.

Education will be considered in lieu ofexperience.

MQ: Requires a thorough understanding of both theoretical andpractical aspects of an analytical, technical or professionaldiscipline; or the basic knowledge of more than one professionaldiscipline. Knowledge of the discipline is normally obtainedthrough a formal, directly job-related 4 year degree from a collegeor university or an equivalent in-depth specialized trainingprogram that is directly related to the type of work beingperformed. Experience: Requires a minimum of three (3) years ofdirectly job-related experience.

All positions at the University of Houston-System are securitysensitive and will require a criminal history check.

The University of Houston System and its universities are EqualOpportunity Institutions. Everyone is encouraged to apply.