Executive Administrative Assistant - Physics Dept

University of Houston; Houston (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

University of Houston in Houston, TX seeks an experienced administrative staff support professional to assist a university executive and coordinate unit activities. You will draft and edit a variety of written materials and help organize retreats, events, and committees.

Experience required is 3+ years in a related role; education can be substituted by relevant experience. The position emphasizes organizational work, documentation, and liaison duties across campus, with security screening as

Qualifications

• Minimum of three (3) years of directly job-related experience.
• Education may be substituted by relevant experience per MQ guidance.
• University of Houston System positions require security considerations.

Responsibilities

• Provides administrative staff support to a university executive and coordinates unit activities.
• Drafts correspondence, memoranda, speeches, position papers, program/grant proposals and other written documentation.
• Assists in organizing activities of the unit, such as retreats, staff development, committee appointments, internship programs, awards ceremonies, etc.
• Serves on committees and task forces as a representative of the unit.
• Responds to information requests from internal and external agencies and offices and conducts research to assist in policy and program development.
• May collect information and write and edit newsletters or news bulletins for the unit.
• Participates in special projects and prepares various statistical reports as needed.
• Coordinates department administrative operations, including telecommunications, facilities, payments, and room reservations.
• Assists faculty, staff and students with financial reimbursements and administrative issues; serves as departmental liaison.
• Coordinates and maintains department directory, website and listserv updates.

Job description

University of Houston in Houston, TX seeks an experienced administrative staff support professional to assist a university executive and coordinate unit activities. You will draft and edit a variety of written materials and help organize retreats, events, and committees.

Experience required is 3+ years in a related role; education can be substituted by relevant experience. The position emphasizes organizational work, documentation, and liaison duties across campus, with security screening as