Senior Payroll Specialist

Sharp Services; Conshohocken (Montgomery County); On-site; USD 55,000 - 75,000; Full time

Job summary

Sharp Services is seeking a Payroll Administrator to join our team in a role that handles weekly and bi-weekly payroll, including union and non-union runs. You will ensure accurate data flow between HRIS and timekeeping systems, compile comprehensive payroll reports, and support regulatory compliance.

The role requires attention to detail, strong Excel skills, and experience with ADP/Workday or Dimensions Timekeeping. Join us in a collaborative, growth-focused environment in Conshohocken, PA.

Qualifications

• Proven knowledge of payroll data processing and compliance.
• Experience with HRIS and payroll systems, and understanding of federal/state regulations.
• Proficiency with Microsoft Office, especially Excel.
• Minimum High School Diploma and at least five years of related experience.

Responsibilities

• Compiles payroll data for weekly and bi-weekly payrolls, including timecard review, bonuses, and withholdings.
• Ensures data integrity between HRIS, timekeeping and payroll systems.
• Prepares weekly and monthly reports (union, 401k, FSA, HSA).
• Responds to inquiries from outside agencies and vendors.
• Supports compliance with statutory payroll requirements and resolves payroll tax discrepancies.
• Identifies and implements continuous improvement initiatives.
• Acts as back-up to Payroll Manager for payroll processes.

Skills

Payroll knowledge

HRIS familiarity

Data accuracy

Education

High School Diploma

5+ years related experience

Tools

ADP Workforce Now

Dimensions Timekeeping

Workday

Excel

Job description

By combining our skills and efforts, at Sharp, we multiply what we can achieve. Teamwork is more than a concept here, it’s a core value. We create space for cross-functional teams to work together to solve complex challenges and we recognize and celebrate successful collaborations. Ready to be part of this?

Under general supervision of the Manager, Payroll, compiles payroll data to maintain payroll records, process payroll and compile reports by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Compiles payroll data for weekly (union) and bi-weekly (non-union) payrolls, including but not limited to timecard review, commissions, bonuses, wage garnishments, disability payments, taxable fringe benefits, statutory taxes and withholdings, direct deposit(s) and union obligations.
• Ensures data integrity between HRIS, time keeping and payroll systems and assists with integrations that support data transfer between those systems.
• Responsible for weekly and monthly reporting to include union, 401k, FSA, HSA, etc.
• Responds to outside agencies and vendor data inquiries.
• Assist with ensuring continuing compliance with all statutory and regulatory Payroll requirements. Work with payroll vendor to investigate and resolve discrepancies related to payroll taxes.
• Identifies, recommends and implements continuous improvement initiatives.
• Act as primary back-up to the Payroll Manager for all payroll processes.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Considerable knowledge of HRIS and payroll systems, payroll administration, including federal and state regulations is mandatory.

SUPERVISORY RESPONSIBILITIES

None

PREFERRED / REQUIRED EDUCATION and/or EXPERIENCE

• Minimum High School Diploma and a minimum of five (5) years of related experience and/or training.
• Technical aptitude for the following software systems: ADP Workforce Now, Dimensions Timekeeping and/or Workday.
• Experience with Microsoft Office Suite, proficiency in Excel.

What We Offer

• A team that values grit, growth, and good energy.
• Competitive salary and benefits.
• Opportunities for continuous learning and advancement.

We believe it is a privilege to work in the life science industry. We believe that our work matters. We are united through our values and our common purpose which is to help our clients succeed and ensure their patients who have medical needs can live a better life.

Let’s build Sharp. Let’s grow bold. Let’s do more-together.