Senior Payroll Manager - Multi-State Operations & Compliance

H.T. Prof Executive Search; Tempe, Northern (AZ, KY); Hybrid; USD 90,000 - 120,000; Full time

Job summary

H.T. Prof Executive Search seeks a Payroll Manager to lead end-to-end payroll for 750+ employees across multiple sites and jurisdictions in the United States.

You will supervise a payroll specialist and collaborate with HR, Finance, and Operations to maintain accuracy and compliance. The role requires extensive experience with ADP Workforce Now, multi-state payroll, and strong knowledge of payroll laws, GL reconciliations, and process improvements.

Qualifications

• 7+ years of progressive payroll experience, including responsibility for complex, multi-state payroll operations.
• 2+ years of supervisory or management experience preferred.
• Experience with ADP Workforce Now and HRIS/timekeeping systems preferred.

Responsibilities

• Manage and oversee the end-to-end multi-site payroll process for 750+ employees, including hourly and salaried across multiple states and jurisdictions.
• Ensure accurate calculation and processing of wages, salaries, OT, bonuses, route pay, and deductions.
• Coordinate with Transportation Management and General Managers to verify the accuracy of timekeeping and route pay and promptly resolve discrepancies.
• Review and approve payroll batches in ADP before payroll is processed and verify that payroll results are accurately reflected in the General Ledger.
• Maintain payroll records and associated supporting documentation.
• Process special payrolls, off-cycle payments, and final paychecks as required.
• Maintain payroll system tax settings, earning and deduction codes, General Ledger mapping, and other regulatory or technical configurations.
• Communicate changes and their impact to affected departments and employees, as appropriate. Address employee payroll inquiries and resolve payroll discrepancies.
• Support HR and management with payroll-related reporting and data requests.

Skills

Payroll management

Regulatory compliance

Excel

General ledger reconciliations

Audits

Communication

Education

Bachelor's degree in Accounting, Finance, HR, Business Administration

Tools

ADP Workforce Now

HRIS

Timekeeping systems

Job description

H.T. Prof Executive Search seeks a Payroll Manager to lead end-to-end payroll for 750+ employees across multiple sites and jurisdictions in the United States.

You will supervise a payroll specialist and collaborate with HR, Finance, and Operations to maintain accuracy and compliance. The role requires extensive experience with ADP Workforce Now, multi-state payroll, and strong knowledge of payroll laws, GL reconciliations, and process improvements.