Senior Payroll Manager - Multi-State, ESOP and 401(k)

Charlie's Produce; Seattle (WA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

ESOP/401(k) plan

Paid vacation & holidays

State Sick Leave

Job summary

Charlie's Produce seeks an experienced Payroll Supervisor to lead the full-cycle payroll for 1,700+ employees across multiple states. You will coach payroll staff, partner with HR/Finance, and ensure accurate, compliant processing while driving efficiency and system improvements.

The role demands a strong background in ADP systems, a 10+ year track record, and exceptional communication and analytical skills. Washington-based operations with a safety-sensitive environment.

Qualifications

• 10+ years payroll processing experience for a mid-to-large sized company in a multi-state environment preferred.
• 5+ Years experience in payroll and people supervision
• Bachelor's degree from an accredited institution in accounting, finance, business administration, or related field
• Payroll certification preferred
• Advanced knowledge of payroll software such as ADP Workforce Now and ADP Time and Attendance
• Has knowledge of commonly used concepts, practices, and procedures within the accounting cycle
• Proficient in Microsoft Office
• Excellent communication and interpersonal skills
• Ability to juggle multiple projects while maintaining deadlines
• Strong sense of self-motivation
• Excellent analytical and problem-solving skills with an emphasis on attention to detail and critical thinking
• Excellent time management, organizational, and follow-through skills

Responsibilities

• Lead and manage the full-cycle payroll process, ensuring accurate and timely payroll processing for all employees
• Supervise, train, and support payroll staff and coordinate with accounting team for accurate financial reporting
• Conduct performance assessments of Payroll staff
• Develop, document, and maintain payroll SOPs, internal controls, and system set up documents
• Oversee payroll inquiries and issues, ensuring timely, compliant resolutions
• Oversee payroll reporting, payroll related audits, 401K/Roth contributions, benefit deductions, and garnishments
• Audit new hires, rehires, employee changes, terminations, final payments
• Oversee security access permissions
• Oversee payroll audits, reconciliations, payroll journal entries, tax filings, and year-end processes (including W-2s and related reporting)
• Review current processes and procedures to improve efficiency and to optimize the use of technology. Improve payroll workflows and scalability
• Oversee secure and confidential payroll system and files, exercise a high degree of discretion and integrity when dealing with sensitive payroll information
• Stay up to date on changes in payroll laws, tax regulations, and industry best practices to ensure compliance and continuous improvement
• Manage access to state employment portals
• Develop payroll reporting metrics and internal auditing schedules
• Establish and maintain a positive working relationship with employees, third party vendors, and team members

Skills

Communication skills

Interpersonal skills

Time management

Attention to detail

Education

Bachelor's degree in accounting/finance/business

Payroll certification

Tools

ADP Workforce Now

ADP Time and Attendance

Microsoft Office

Job description

Charlie's Produce seeks an experienced Payroll Supervisor to lead the full-cycle payroll for 1,700+ employees across multiple states. You will coach payroll staff, partner with HR/Finance, and ensure accurate, compliant processing while driving efficiency and system improvements.

The role demands a strong background in ADP systems, a 10+ year track record, and exceptional communication and analytical skills. Washington-based operations with a safety-sensitive environment.