Senior Payroll Leader | Multi-State Compliance

Capstone CPAs, LLC; Bend (OR); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

401(k) match

Health insurance

Dental insurance

Vision insurance

Paid time off

Certification support

Job summary

Capstone CPAs, LLC seeks an organized Payroll Manager to oversee daily payroll operations, ensure federal, state, and local compliance, and lead a team of payroll specialists. You will drive process improvements, coach staff, and serve as a technical expert guiding complex reporting and client inquiries.

We value hands-on experience with Payroll Relief/ADP/Gusto/QuickBooks and strong Excel skills, along with CPP/FPC preference.

Qualifications

• 3+ years in a Team Lead/Supervisory payroll role managing staff workflows.

Responsibilities

• Directly lead, mentor, and guide payroll specialists in daily assignments and professional development.
• Primary escalation point for complex client scenarios, state agency compliance, and system troubleshooting.
• Lead training and onboarding for new payroll specialists and cross-departmental staff.
• Standardize departmental checklists, lead sheets, and reference guides for consistency.
• Enforce security protocols, including credential management tools for multi-agency portal access.
• Oversee payroll processing to ensure high accuracy and timeliness.
• Conduct thorough reviews of payroll tax filings, reconciliations, and wage statements.
• Manage high-priority payroll notices, agency inquiries, and audit requests.
• Monitor client payment approvals per internal thresholds.
• Maintain accurate time-tracking and WIP logging in ERP systems.
• Ensure compliance with multi-state labor laws, overtime, and pay equity.
• Communicate with leadership and clients regarding tax compliance and scheduling.
• Audit unemployment, paid family leave, and workers’ compensation reporting.

Skills

Team leadership

Payroll processing

Multi-state payroll tax compliance

Advanced Excel

Credential management tools

Coaching/team development

Form 941/940 knowledge

State portal navigation

Education

Associate or Bachelor’s degree in Accounting/Finance/Business Admin

CPP or FPC certification (preferred)

Tools

Payroll Relief

ADP

Gusto

QuickBooks Payroll

ERP systems

Job description

Capstone CPAs, LLC seeks an organized Payroll Manager to oversee daily payroll operations, ensure federal, state, and local compliance, and lead a team of payroll specialists. You will drive process improvements, coach staff, and serve as a technical expert guiding complex reporting and client inquiries.

We value hands-on experience with Payroll Relief/ADP/Gusto/QuickBooks and strong Excel skills, along with CPP/FPC preference.