Payroll Manager

Charlie's Produce; Seattle (WA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

ESOP/401(k) plan

Paid vacation & holidays

State Sick Leave

Job summary

Charlie's Produce seeks an experienced Payroll Supervisor to lead the full-cycle payroll for 1,700+ employees across multiple states. You will coach payroll staff, partner with HR/Finance, and ensure accurate, compliant processing while driving efficiency and system improvements.

The role demands a strong background in ADP systems, a 10+ year track record, and exceptional communication and analytical skills. Washington-based operations with a safety-sensitive environment.

Qualifications

• 10+ years payroll processing experience for a mid-to-large sized company in a multi-state environment preferred.
• 5+ Years experience in payroll and people supervision
• Bachelor's degree from an accredited institution in accounting, finance, business administration, or related field
• Payroll certification preferred
• Advanced knowledge of payroll software such as ADP Workforce Now and ADP Time and Attendance
• Has knowledge of commonly used concepts, practices, and procedures within the accounting cycle
• Proficient in Microsoft Office
• Excellent communication and interpersonal skills
• Ability to juggle multiple projects while maintaining deadlines
• Strong sense of self-motivation
• Excellent analytical and problem-solving skills with an emphasis on attention to detail and critical thinking
• Excellent time management, organizational, and follow-through skills

Responsibilities

• Lead and manage the full-cycle payroll process, ensuring accurate and timely payroll processing for all employees
• Supervise, train, and support payroll staff and coordinate with accounting team for accurate financial reporting
• Conduct performance assessments of Payroll staff
• Develop, document, and maintain payroll SOPs, internal controls, and system set up documents
• Oversee payroll inquiries and issues, ensuring timely, compliant resolutions
• Oversee payroll reporting, payroll related audits, 401K/Roth contributions, benefit deductions, and garnishments
• Audit new hires, rehires, employee changes, terminations, final payments
• Oversee security access permissions
• Oversee payroll audits, reconciliations, payroll journal entries, tax filings, and year-end processes (including W-2s and related reporting)
• Review current processes and procedures to improve efficiency and to optimize the use of technology. Improve payroll workflows and scalability
• Oversee secure and confidential payroll system and files, exercise a high degree of discretion and integrity when dealing with sensitive payroll information
• Stay up to date on changes in payroll laws, tax regulations, and industry best practices to ensure compliance and continuous improvement
• Manage access to state employment portals
• Develop payroll reporting metrics and internal auditing schedules
• Establish and maintain a positive working relationship with employees, third party vendors, and team members

Skills

Communication skills

Interpersonal skills

Time management

Attention to detail

Education

Bachelor's degree in accounting/finance/business

Payroll certification

Tools

ADP Workforce Now

ADP Time and Attendance

Microsoft Office

Job description

Company Description

Charlie's Produce | Who We Are

At Charlie's Produce, people are at the heart of everything we do. As the largest employee-owned produce wholesaler on the West Coast, we've built our reputation by delivering quality products, exceptional service, and creating opportunities for our employees to thrive.

For more than four decades, we've been committed to connecting communities with fresh, high-quality produce. That commitment is made possible by a dedicated team that brings passion, innovation, and a strong work ethic to everything they do. Whether you're serving customers, supporting operations, or driving our business forward, your contributions help nourish communities and make a meaningful impact every day.

We're growing, and we're looking for talented individuals who share our values of quality, teamwork, and service. If you're looking for a company where your work matters and your career can grow, we'd love to meet you.

Why Join Charlie's Produce?

• Collaborative and supportive company culture
• Medical, Dental, and Vision coverage beginning the first of the month following hire
• Employee Stock Ownership Plan (ESOP) and 401(k) retirement savings plan
• Paid vacation and company holidays
• State Sick Leave benefits
• 100% prepaid college tuition for employees and their eligible dependents
• Employee Assistance Program (EAP)
• Opportunities for career development and advancement

Additional Compensation Details

• $90- $130K/ annually
• Yearly review with possibility of increase based on performance and tenure

Job Description

Supervise the bi-weekly multi-state payroll for 1,700 + employees. The Payroll Supervisor coaches and supports two payroll staff members. Work closely with the accounting manager to enhance performance of the Payroll team. Partner with HR, Finance/Accounting, and department leaders to resolve payroll issues efficiently.

Essential Job Duties

• Lead and manage the full-cycle payroll process, ensuring accurate and timely payroll processing for all employees
• Supervise, train, and support payroll staff and coordinate with accounting team for accurate financial reporting
• Conduct performance assessments of Payroll staff
• Develop, document, and maintain payroll SOPs, internal controls, and system set up documents
• Oversee payroll inquiries and issues, ensuring timely, compliant resolutions
• Oversee payroll reporting, payroll related audits, 401K/Roth contributions, benefit deductions, and garnishments
• Audit new hires, rehires, employee changes, terminations, final payments
• Oversee security access permissions
• Oversee payroll audits, reconciliations, payroll journal entries, tax filings, and year-end processes (including W-2s and related reporting)
• Review current processes and procedures to improve efficiency and to optimize the use of technology. Improve payroll workflows and scalability
• Oversee secure and confidential payroll system and files, exercise a high degree of discretion and integrity when dealing with sensitive payroll information
• Stay up to date on changes in payroll laws, tax regulations, and industry best practices to ensure compliance and continuous improvement
• Manage access to state employment portals
• Develop payroll reporting metrics and internal auditing schedules
• Establish and maintain a positive working relationship with employees, third party vendors, and team members

Qualifications

• 10+ years payroll processing experience for a mid-to-large sized company in a multi-state environment preferred
• 5+ Years experience in payroll and people supervision
• Bachelor's degree from an accredited institution in accounting, finance, business administration, or related field
• Payroll certification preferred
• Advanced knowledge of payroll software such as ADP Workforce Now and ADP Time and Attendance
• Has knowledge of commonly used concepts, practices, and procedures within the accounting cycle
• Proficient in Microsoft Office
• Excellent communication and interpersonal skills
• Ability to juggle multiple projects while maintaining deadlines
• Strong sense of self-motivation
• Excellent analytical and problem-solving skills with an emphasis on attention to detail and critical thinking
• Excellent time management, organizational, and follow-through skills

Additional Information

All your information will be kept confidential according to EEO guidelines.

All job offers for this position are contingent upon passing a criminal background check after a conditional offer of employment. No applicants will be disqualified based on the mere presence of criminal history, and an individualized assessment shall be conducted before any conditional offer of employment is revoked.

Attorney General’s Washington Fair Chance Act guide

RCW 49.94.010

This is a safety-sensitive position.

This employer participates in E-Verify and will provide the Social Security Administration and if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

We do not provide H1-B sponsorships at this time.

Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

For additional protected privacy information please visit: Privacy Policy | Charlie's Produce (charliesproduce.com)

Charlie's Produce is an Equal Opportunity Employer

Visit our Employment Page for more details or to view our privacy center: https://www.charliesproduce.com/careers/