Senior Payroll Manager – Multi-State & Team Leadership

Capstone; Bend (OR); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

401(k) match

Health, Dental, Vision Insurance

Paid Time Off

Professional certification support

Job summary

Capstone is seeking an organized, detail-oriented Payroll Manager to oversee daily payroll operations and ensure compliance with federal, state, and local wage regulations. The role includes guiding payroll specialists, handling complex scenarios, and driving process improvements across the team.

You will lead training, standardize workflows, and maintain high accuracy in payroll processing while navigating state portals and keeping data secure.

Qualifications

• Minimum 3+ years of supervisory or lead payroll experience
• 3-5+ years of full-cycle payroll processing across multiple states
• Bachelor's or Associate degree in accounting/finance/business
• CPP or FPC certification preferred
• Hands-on with payroll platforms (Payroll Relief, ADP, Gusto, QuickBooks)
• Advanced Excel skills required
• Familiarity with secure credential management tools like Keeper/Bitwarden
• Proven leadership and coaching abilities
• Strong knowledge of multi-state payroll tax laws and Form 941/940
• Excellent organization with ability to manage priorities under deadlines

Responsibilities

• Direct, mentor and guide payroll specialists in daily tasks and development
• Serve as escalation point for complex client scenarios and compliance issues
• Lead training and onboarding for new payroll staff
• Standardize checklists and reference guides for quality
• Enforce security protocols for multi-agency portal access
• Oversee and review payroll processing for accuracy and timeliness
• Review payroll tax filings, reconciliations, and wage statements
• Manage notices and inquiries from state and federal authorities
• Monitor client payments with internal authorization thresholds
• Maintain accurate daily time-tracking and WIP in ERP systems
• Ensure adherence to multi-state labor laws and pay equity rules
• Communicate clearly with leadership and clients on compliance and scheduling
• Audit unemployment, paid family leave, and workers’ comp reporting

Skills

Team leadership

Multi-state payroll

Advanced Excel

State payroll tax compliance

Problem solving

Communication

Education

Associate or Bachelor's degree in Accounting, Finance, Business Administration

Tools

Payroll Relief

ADP

Gusto

QuickBooks Payroll

ERP systems

Job description

Capstone is seeking an organized, detail-oriented Payroll Manager to oversee daily payroll operations and ensure compliance with federal, state, and local wage regulations. The role includes guiding payroll specialists, handling complex scenarios, and driving process improvements across the team.

You will lead training, standardize workflows, and maintain high accuracy in payroll processing while navigating state portals and keeping data secure.