Senior Payroll Coordinator: Multi-State & Compliance

Athletics; Las Vegas (NV); On-site; USD 60,000 - 85,000; Full time

Job summary

Athletics is seeking a Senior Coordinator, Payroll in Las Vegas to ensure accurate, timely payroll processing in compliance with federal, state, and local regulations. You will maintain records, review timekeeping data, resolve discrepancies, and support reporting and audits with a focus on confidentiality and data integrity.

You will collaborate with People Operations and Finance to support payroll operations, manage leave accruals, and coordinate with ADP.

Qualifications

• 2+ years of experience in payroll processing, payroll administration, accounting, or a related field.
• Experience processing multi-state payroll and handling per diem payments, wage garnishments, and EDD reporting; union dues preferred.
• Working knowledge of payroll processes, timekeeping systems, payroll deductions, and applicable employment and payroll regulations.
• Experience with ADP payroll or HRIS platforms
• ABI MasterMindexperience preferred.
• Proficiency in Microsoft Excel.
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational, analytical, and problem-solving skills.
• Strong written and verbal communication skills, with the ability to provide responsive and professional employee support.
• Ability to manage confidential information with discretion and integrity.
• Ability to manage competing priorities, meet deadlines, and work effectively in a fast-paced environment.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field preferred; equivalent relevant experience may be considered.

Responsibilities

• Support end-to-end payroll processing to ensure accurate and timely payment of employees.
• Process and track vacation and sick leave accruals.
• Maintain and file quarterly payroll tax returns and complete year-end W-2 processing and state payroll reconciliations.
• Respond to and resolve payroll-related inquiries from employees and internal stakeholders.
• Coordinate payroll processing and maintain communication with the payroll service provider (ADP).
• Provide payroll run backup files and summary reports to Accounting to support general ledger posting and month-end close.
• Reconcile 401(k) contributions and related payroll records.
• Perform payroll reconciliations for Major League and Minor League operations.
• Calculate payroll taxes to support budgeting and forecasting.
• Report new hires to applicable agencies in accordance with legal requirements.
• Provide payroll data and documentation to People Operations to support reporting, compliance testing, and audits.
• Prepare special reports and support additional projects as requested.
• Perform other duties as assigned.

Skills

Payroll processing

Multi-state payroll

ADP payroll

HRIS platforms

Excel proficiency

Data confidentiality

Communication skills

Education

Associate's or Bachelor's degree in Accounting/Finance/Business Administration

Tools

ADP payroll system

ABI MasterMind

Microsoft Excel

Job description

Athletics is seeking a Senior Coordinator, Payroll in Las Vegas to ensure accurate, timely payroll processing in compliance with federal, state, and local regulations. You will maintain records, review timekeeping data, resolve discrepancies, and support reporting and audits with a focus on confidentiality and data integrity.

You will collaborate with People Operations and Finance to support payroll operations, manage leave accruals, and coordinate with ADP.