Payroll Administrative Specialist MultiState NV AZ

MPS; Las Vegas (NV); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Competitive compensation

Professional work environment

Job summary

A multi-state organization is seeking a detail-oriented Payroll & Administrative Specialist to manage payroll across Nevada and Arizona. The role requires expertise in payroll compliance and strong organizational skills. Responsibilities include processing payroll, maintaining accurate records, and providing administrative support. Ideal candidates will have experience with payroll systems and strong attention to detail. This position offers a competitive compensation package and a supportive work environment.

Qualifications

• Payroll experience required, multi-state preferred.
• Knowledge of Nevada and Arizona wage laws.
• Confidential and sensitive information handling experience.

Responsibilities

• Process multi-state payroll for NV and AZ employees.
• Ensure compliance with state-specific wage laws.
• Maintain payroll records compliant with retention requirements.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving skills

Tools

ADP

Paylocity

Paycom

QuickBooks Payroll

Microsoft Excel

Job description

Benefits

• 401(k)
• Health insurance
• Paid time off

Overview

We are seeking a detail-oriented and dependable Payroll & Administrative Specialist to manage multi-state payroll for Nevada and Arizona employees, while also providing essential administrative support. This role requires strong knowledge of payroll compliance, organization, confidentiality, and the ability to manage multiple priorities accurately.

Responsibilities

Payroll Responsibilities (Multi-State: NV & AZ)

• Process weekly and/or bi-weekly payroll for Nevada and Arizona employees (hourly and salaried)
• Ensure accurate calculation of wages, overtime, PTO, bonuses, and deductions across both states
• Apply correct state-specific wage laws, including:
• Nevada meal/rest periods, overtime, and final pay rules
• Arizona minimum wage, overtime, and federal FLSA break standards
• Review and approve timecards; resolve discrepancies prior to payroll submission
• Process new hires, terminations, and final paychecks in compliance with NV and AZ laws
• Administer garnishments, child support orders, and wage deductions across jurisdictions
• Maintain payroll records in compliance with state and federal retention requirements
• Coordinate payroll tax filings and reporting for NV & AZ, including year-end W-2 processing
• Respond to employee payroll inquiries professionally and timely
• Maintain strict confidentiality of payroll and employee information

Administrative Responsibilities

• Provide general administrative and office support to management and operations
• Assist with onboarding paperwork and employee file maintenance (multi-state compliance)
• Maintain organized digital and physical employee and payroll records
• Answer and route phone calls and emails professionally
• Assist with scheduling, calendar coordination, and internal communications
• Prepare basic payroll, labor, and administrative reports
• Support invoicing, expense tracking, and data entry as needed
• Order office and janitorial supplies and track inventory
• Assist with audits, licensing, and compliance documentation

Qualifications

• Payroll experience required (multi-state payroll experience strongly preferred)
• Working knowledge of Nevada and Arizona wage & hour laws
• Experience with payroll systems such as ADP, Paylocity, Paycom, or QuickBooks Payroll
• Proficient in Microsoft Excel and payroll reporting
• Strong attention to detail and organizational skills
• Ability to handle confidential and sensitive information
• Strong communication and problem-solving skills

Requirements

• Authorized to work in the United States
• Ability to manage payroll compliance across multiple states
• Employment is at-will in accordance with Nevada and Arizona law
• Background check may be required, consistent with applicable regulations

Work Environment

• Office or hybrid environment
• Standard business hours, with increased workload during payroll cycles
• Computer-based role requiring prolonged sitting and screen time

Equal Employment Opportunity

We are an Equal Opportunity Employer and comply with all applicable Nevada, Arizona, and federal employment laws. Employment decisions are made without regard to race, color, religion, sex, gender identity, sexual orientation, age, disability, national origin, or any other protected status.

Drug-Free Workplace

This company maintains a Drug-Free Workplace. Employment may be contingent upon successful completion of a pre-employment drug screening and may include random testing in accordance with company policy and applicable law.

Why Work With Us

• Competitive compensation
• Stable, professional work environment
• Clear processes and expectations
• Supportive leadership and team collaboration
• Opportunity to grow with a multi-state organization