Senior Payroll Administrator

RecruitAbility Ltd; Austin (TX); Hybrid; USD 85,000 - 125,000; Full time

Benefits offered by this job

8% 401(k) match

Tuition reimbursement

Professional development opportunities

Comprehensive medical benefits

Hybrid work schedule

Job summary

RecruitAbility Ltd in Austin, TX is seeking a Senior Payroll Administrator to join our client's payroll and accounting team. You will manage bi-weekly and off-cycle payrolls, ensure accuracy and regulatory compliance, and support payroll reporting and audits to deliver a seamless payroll experience.

Ideal candidates have 9+ years in payroll or related fields, with 5+ years using automated systems and familiarity with PeopleSoft Payroll.

Qualifications

• 9+ years of payroll, accounting, or related experience.
• 5+ years using automated payroll and time/attendance systems.
• Experience with PeopleSoft Payroll.
• Knowledge of payroll taxes, garnishments, deductions and regulations.
• Experience with journal entries and general ledger processes.
• Strong attention to detail, analytical thinking and problem-solving.
• Excellent communication and confidentiality.

Responsibilities

• Process bi-weekly and off-cycle payrolls with accuracy and compliance.
• Investigate and resolve payroll discrepancies and inquiries.
• Maintain employee payroll records including taxes, deductions, direct deposits, garnishments, and benefits.
• Review payroll reports and validate data from automated systems.
• Prepare payroll-related journal entries and support GL reconciliation.
• Partner with Accounting, HR, and stakeholders to support payroll operations.
• Assist with internal and external audit requests and drive continuous improvement.

Skills

Payroll experience

Attention to detail

Analytical thinking

Communication skills

Tools

PeopleSoft Payroll

Job description

Austin, TX (Hybrid: 2 days onsite / 3 days remote)

Our client is a respected Texas organization that helps power communities through critical water, energy, and infrastructure services. Their work directly impacts millions of Texans, supporting economic growth, environmental stewardship, and community development across the state.

As they continue to invest in their people and operations, they are seeking a Senior Payroll Administrator to join their payroll and accounting team. In this role, you'll help ensure accurate and compliant payroll processing, support payroll reporting and audits, maintain critical employee payroll records, and partner with stakeholders across the organization to deliver a seamless payroll experience.

This is an excellent opportunity for a payroll professional who enjoys solving complex problems, driving accuracy, and contributing to an organization with a meaningful mission.

What You Get to Do

• Process bi-weekly and off-cycle payrolls while ensuring accuracy and compliance with company policies and regulatory requirements
• Investigate and resolve payroll discrepancies, out-of-balance conditions, and payroll-related inquiries
• Maintain employee payroll records, including taxes, deductions, direct deposits, garnishments, and benefit-related changes
• Review payroll reports and validate payroll data generated by automated systems
• Prepare payroll-related journal entries and support general ledger reconciliation activities
• Partner with Accounting, HR, and internal stakeholders to support payroll operations and reporting
• Assist with internal and external audit requests and support continuous improvement initiatives

What You Need to Succeed

• 9+ years of payroll, accounting, or related experience
• 5+ years of payroll experience using automated payroll and time and attendance systems
• Experience with PeopleSoft Payroll
• Strong knowledge of payroll taxes, garnishments, deductions, and federal, state, and local payroll regulations
• Experience supporting payroll accounting activities, including journal entries and general ledger processes
• Strong attention to detail, analytical thinking, and problem-solving abilities
• Excellent communication skills and a commitment to confidentiality and customer service

What's In It for You?

• Competitive retirement benefits, including an 8% 401(k) match
• Tuition reimbursement and professional development opportunities
• Comprehensive medical benefits with significant employer contributions toward premiums
• Hybrid work schedule offering flexibility and work-life balance
• Opportunity to support a mission-driven organization that delivers essential services to communities throughout Texas