Payroll and Benefits Specialist

Staffmark; Westminster (MD); On-site; USD 65,000 - 85,000; Full time

Job summary

Staffmark is seeking an experienced Payroll & Benefits Specialist to join our HR team. This hands-on role handles recurring payroll processing for an hourly, multi-shift workforce while administering benefits and maintaining confidentiality.

You will work with managers to resolve timekeeping issues, use ADP Workforce Now, and ensure accuracy across payroll, deductions, and benefits. This position offers collaborative environment and opportunities to streamline processes.

Qualifications

• 3+ years of hands-on payroll processing experience.
• 2+ years of benefits administration experience.
• Experience processing payroll for hourly, multi-shift employees.
• ADP Workforce Now experience strongly preferred.
• Solid knowledge of federal and state wage-and-hour requirements.
• Experience with benefits enrollment and reconciliations.
• Strong Excel and MS Office skills; familiarity with HRIS/payroll systems.

Responsibilities

• Prepare and process payroll using ADP Workforce Now, reviewing timecards and pay changes.
• Resolve timekeeping issues and payroll discrepancies with managers.
• Enter and verify new hires, status changes, terminations, deductions, and payroll transactions.
• Coordinate new-hire payroll information with Talent Acquisition and Onboarding.
• Administer employee benefits including medical, dental, vision, retirement, and HSA/FSA.
• Process benefit enrollments and open enrollment activities.
• Reconcile benefit invoices, payroll deductions, and vendor records.
• Serve as a resource for employees on pay, timekeeping, and benefits.
• Maintain confidential payroll/benefits records and support audits.
• Assist with HR projects, SOPs, and process improvements.
• Provide occasional front-office coverage and professional communication with stakeholders.
• Build positive relationships with employees, candidates, managers, and vendors.

Skills

Payroll processing

Benefits administration

Timekeeping accuracy

Communication skills

Confidentiality/compliance

Education

High school diploma or equivalent

Associate's or Bachelor's degree in HR, Business, Accounting or related field

Tools

ADP Workforce Now

HRIS/payroll systems

Microsoft Excel

Job description

We are seeking an experienced Payroll & Benefits Specialist to join a growing HR team and take ownership of recurring payroll processing and day-to-day benefits administration. This is a hands-on, employee-facing role supporting an hourly, multi-shift workforce.

The ideal candidate is highly detail-oriented, comfortable working with payroll deadlines, and able to confidently troubleshoot payroll and benefits questions while maintaining confidentiality and compliance.

What You'll Do

• Prepare and process payroll using ADP Workforce Now, including reviewing timecards, missing punches, overtime, shift differentials, leave, and approved pay changes.
• Partner with managers to resolve timekeeping issues and payroll discrepancies before processing deadlines.
• Enter and verify new hires, status changes, terminations, deductions, garnishments, and other payroll transactions.
• Coordinate new-hire payroll information with the Talent Acquisition and Onboarding team.
• Administer employee benefits including medical, dental, vision, retirement, HSA/FSA, and other applicable programs.
• Process benefit enrollments, qualifying life events, terminations, vendor updates, and open enrollment activities.
• Reconcile benefit invoices, payroll deductions, and vendor records and resolve discrepancies.
• Serve as a knowledgeable resource for employees regarding pay, timekeeping, leave balances, benefits, enrollment, and deductions.
• Maintain accurate and confidential payroll and benefits records and support payroll, benefits, and compliance audits.
• Apply knowledge of federal and applicable state wage-and-hour requirements, overtime, paid leave, recordkeeping, and payroll deductions.
• Assist with employee communications, HR projects, SOPs, checklists, and process improvements.
• Provide occasional administrative/front-office coverage, including answering incoming calls, greeting visitors, and assisting with general office logistics.
• Build positive relationships with employees, candidates, managers, vendors, and visitors through professional and responsive communication.

What We're Looking For

• 3+ years of hands-on payroll processing experience.
• 2+ years of benefits administration experience.
• Experience processing payroll for hourly, multi-shift employees, including overtime, shift differentials, timecard corrections, and deductions.
• Experience with ADP Workforce Now strongly preferred.
• Working knowledge of federal and applicable state wage-and-hour and payroll requirements.
• Experience with benefits enrollment, qualifying life events, open enrollment, and benefits/vendor reconciliations.
• Strong Excel and Microsoft Office skills, along with experience using HRIS/payroll and benefits administration systems.
• Experience developing or improving SOPs, checklists, reconciliations, or payroll/benefits workflows.
• Exceptional attention to detail, organization, confidentiality, and ability to meet firm payroll deadlines.
• Strong communication skills and a customer-service-oriented approach when working with employees and managers.
• High school diploma or equivalent required; associate's or bachelor's degree in Human Resources, Business, Accounting, or a related field preferred.

Why Consider This Opportunity?

• 9/80 flexible schedule with every other Friday off
• Benefits and PTO accrual available at the start of employment
• Opportunity to take ownership of both payroll and benefits within a collaborative HR environment
• Hands-on role with visibility across the organization and regular interaction with employees and managers