Workday Payroll Administrator

TEEMA; Dallas (TX); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid work model

Competitive base salary

Job summary

TEEMA is seeking a Workday Payroll Administrator in the Dallas area to manage biweekly payrolls, ensure accuracy, and maintain compliance with federal, state, and local regulations. The role acts as a liaison between HR and Finance to ensure data integrity and audit readiness.

You will handle time and attendance data, year-end reporting (W-2s), and 401(k) reconciliations, while driving process improvements and automation. Hybrid work in Dallas with competitive base salary and benefits.

Qualifications

• 3–5 years of payroll administration experience, including Workday Payroll in a corporate environment
• Strong knowledge of U.S. payroll practices, FLSA, FICA, multi-state taxation, and wage-hour compliance
• Experience with multi-state payroll and compliance preferred

Responsibilities

• Administer and process biweekly payrolls through Workday Payroll, ensuring accuracy and compliance with policies and laws
• Maintain and update employee payroll records including hires, terminations, compensation changes, garnishments, and deductions
• Review and validate time, attendance, and leave data prior to payroll submission
• Ensure compliance with federal, state, and local tax withholding and wage-hour regulations
• Reconcile payroll data and GL accounts; resolve discrepancies
• Process year-end reporting including W-2s and filings
• Serve as primary contact for employee payroll inquiries and resolve issues promptly
• Collaborate with HR, Benefits, and Finance to align payroll with compensation and benefits
• Reconcile payroll registers with 401(k) data, upload data to vendor portal, and maintain audit-ready documentation
• Support audits with required documentation and assist with Workday updates and testing

Skills

Excel proficiency

Attention to detail

Time management

Communication skills

Discretion/confidentiality

Education

Bachelor’s degree in Accounting, Finance, HR, or related field

Tools

Workday Payroll

Microsoft Excel

Job description

The Workday Payroll Administrator is responsible for managing and executing the company’s payroll operations within the Workday HCM system. This role ensures accurate and timely payroll processing in compliance with federal, state, and local regulations. The administrator will serve as a key liaison between HR, and Finance, ensuring data integrity, audit readiness, and seamless payroll operations.

Key Responsibilities

• Administer and process biweekly payrolls through Workday Payroll, ensuring accuracy, timeliness, and compliance with company policies and all U.S. tax and labor laws.
• Maintain and update employee payroll records, including new hires, terminations, compensation changes, garnishments, and deductions.
• Review and validate time, attendance, and leave data prior to payroll submission.
• Ensure compliance with federal, state, and local tax withholding, wage, and hour regulations.
• Reconcile payroll data and general ledger accounts; identify and resolve discrepancies.
• Manage and process year-end reporting, including W-2s, and other required filings.
• Serve as the primary point of contact for employee payroll inquiries and resolve issues in a timely and professional manner.
• Collaborate with HR, Benefits, and Finance teams to ensure alignment between payroll, compensation, and benefits deductions.
• Responsible for reconciling payroll registers with 401(k) contribution files, uploading and verifying data in the vendor portal, processing timely wires aligned with payroll dates, and maintaining accurate documentation for audit compliance.
• Support internal and external audits by preparing and providing required documentation.
• Participate in Workday system updates, configuration testing, and troubleshooting to maintain payroll accuracy and system efficiency.
• Identify opportunities to streamline and improve payroll processes through automation, reporting, and system enhancements.

Qualifications and Experience

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred.
• Minimum of 3–5 years of payroll administration experience, including 3 years using Workday Payroll in a corporate environment.
• In-depth knowledge of U.S. payroll practices, including FLSA, FICA, multi-state taxation, and wage and hour compliance.
• Experience with multi-state payroll and compliance strongly preferred.
• Advanced proficiency in Microsoft Excel (pivot tables, formulas, data validation).
• Strong understanding of payroll reporting, tax filing, and reconciliation.
• Exceptional attention to detail, organization, time management, and accuracy.
• Excellent interpersonal and communication skills, with the ability to maintain confidentiality and handle sensitive information with discretion.
• CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) preferred.

What's in it for you? (Salary, Commissions & Benefits)

Hybrid work model based in Dallas, TX — split your time between home and our Dallas office for flexibility and in-person collaboration

Competitive base salary as the core of your compensation package