Senior Operations Coordinator – Multi-Site Facilities

EPITEC; Cupertino (CA); On-site; USD 55,000 - 74,000; Full time

Job summary

EPITEC seeks an Operations Coordinator in Cupertino to manage day-to-day operations across offices, coordinating Facilities, Security, IT, and vendors to ensure smooth workplace services.

The role requires 7-10 years of related experience, strong organizational and vendor management skills, and the ability to juggle multiple priorities in a fast-paced environment. Onsite, Monday–Friday.

Qualifications

• 7-10 years of experience in an Operations Coordinator or similar role.
• Experience managing vendor relationships and cross-functional stakeholders.
• Experience overseeing equipment tracking, inventory control, order management, shipment coordination, or asset accountability.
• Experience supporting facilities operations, workplace services, relocations, or space planning.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Experience coordinating operational projects with minimal supervision.

Responsibilities

• Coordinate day-to-day operations across multiple office locations with Facilities, Security, IT, and vendors.
• Manage equipment requests, orders, shipments, loaners, and asset accountability.
• Maintain office inventory, supplies, and workplace essentials.
• Coordinate conference room readiness, maintenance, and AV support requests.
• Submit and manage facilities service tickets and monitor office spaces for standards.
• Conduct routine office walkthroughs and work with building management on improvements.
• Maintain seating charts and support moves, relocations, and workspace planning.
• Assist with event logistics, catering, visitor management, and other operational projects.
• Partner with cross-functional stakeholders to resolve issues and ensure positive workplace experiences.
• Support multiple projects while adapting to changing priorities.

Skills

Communication

Organization

Attention to detail

Discretion

Problem-solving

Prioritization

Autonomy

Calendar tools

Slack

Inventory tracking

Education

High school diploma

Associate or Bachelors preferred

Tools

Oomnitza

Slack

iWork/MS Office

Job description

EPITEC seeks an Operations Coordinator in Cupertino to manage day-to-day operations across offices, coordinating Facilities, Security, IT, and vendors to ensure smooth workplace services.

The role requires 7-10 years of related experience, strong organizational and vendor management skills, and the ability to juggle multiple priorities in a fast-paced environment. Onsite, Monday–Friday.