Head of Multi-Site Facilities & Exec Operations

BridgeBio Pharma; United States; On-site; USD 130,000 - 170,000; Full time

Benefits offered by this job

401(k) with employer match

Employee Stock Purchase Program (ESPP)

Hybrid work model

Health benefits for you and dependents

Fertility & family-forming benefits

Expanded mental health support

Flexible paid time off

Job summary

Qualifications

• 7+ years of progressive experience in office management, workplace operations, facilities coordination, hospitality, executive services, or a related field.
• 3+ years of direct people-management experience, including coaching, performance management, scheduling, and team development.
• Demonstrated success leading operations across multiple offices, buildings, or regions in a fast-paced, service-oriented environment.
• Experience partnering closely with Executive Assistants and senior executives, with a record of discretion, composure, and high-touch service.
• Strong vendor, budget, invoice, purchase order, project, and event-management capabilities.
• Excellent written and verbal communication, prioritization, judgment, problem-solving, and stakeholder-management skills.
• Proficiency with Microsoft 365 and workplace ticketing, scheduling, project-tracking, or reporting platforms; ability to learn new systems quickly.
• Ability to work onsite primarily in Palo Alto, travel among supported locations, adjust hours for critical events or incidents, and participate in an on-call escalation structure as needed.

Responsibilities

• Multi-Site Leadership & Site Coordinator Management across five sites and 1800 Owens Street, 3160 Porter Drive, 1201 Pennsylvania Avenue NW, MBC Bio, and 1801 Page Mill Road.
• Executive Headquarters & Executive Assistant Support for the Palo Alto HQ and ~30 EAs.
• Workplace Operations & Employee Experience including reception, visitor management, supplies, meetings, and space readiness.
• Vendor, Budget & Administrative Management for vendors, budgets, POs, invoices, contracts, and cost savings.
• Events, Projects & Cross-Functional Coordination for meetings, town halls, and employee events across the portfolio.
• Safety, Security & Business Continuity in partnership with EH&S and security teams.

Skills

Office management

People management

Vendor management

Budget management

Event coordination

Communication

On-site operations

Tools

ServiceNow

Smartsheet

Workday

Badge/access control

Visitor systems

Workplace management tools

Job description