Senior Onsite Recruitment Coordinator – Dallas

Weareams; Dallas (TX); On-site; USD 50,000 - 67,000; Full time

Benefits offered by this job

Growth opportunities

Supportive culture (Passionate, Bold,

ERGs and community groups

Volunteer day

Pay transparency and fairness with USD

Job summary

AMS in Dallas, TX seeks a Recruitment Administrator to orchestrate high-touch interview coordination and end-to-end recruiting operations in a fast-paced, professional services environment. You will manage complex scheduling, candidate communications, and documentation, partnering with senior leaders and TA teams.

You will also support offers, compensation data collection, visa activity, and process improvements while ensuring confidentiality and data accuracy in HR systems.

Qualifications

• Must have experience in recruitment coordination, recruiting operations, talent acquisition, executive search, or HR administration.
• Experience supporting senior-level hiring/recruitment processes.
• Proven track record of managing complex interview scheduling across multiple stakeholders, locations, and time zones.
• Experience working in a fast-paced corporate, professional services, financial services, or investment banking environment.
• Strong stakeholder management skills with the confidence to engage senior leaders and executives.
• Experience providing a high-touch candidate experience and managing sensitive candidate communications.
• Knowledge of offer management processes, compensation data collection, and pre-employment documentation.
• Experience handling highly confidential information with discretion and professionalism.
• Familiarity with visa and immigration processes would be advantageous.
• Strong attention to detail with data in applicant tracking systems and HR platforms.
• Ability to manage multiple priorities, tight deadlines, and changing business requirements.
• Experience identifying process improvements and driving operational efficiency.
• Advanced communication and organisational skills, calm under pressure.
• Proficiency with Office tools: Outlook, Excel, PowerPoint.

Responsibilities

• Lead end-to-end interview scheduling and logistics for internal hiring across multi-time-zone interviews.
• Partner with TA leads, recruiters, and senior stakeholders for a seamless candidate and stakeholder experience.
• Identify scheduling risks, resolve conflicts, and escalate issues to protect timelines and confidentiality.
• Act as onsite point of contact for candidates and hiring managers during in-person interviews.
• Manage candidate arrivals, interview logistics, and hospitality support.
• Deliver a high-touch candidate experience through communications and itineraries.
• Prepare executive candidate summaries and documentation with accuracy and confidentiality.
• Support senior-level offer processes, including compensation data collection and approvals.
• Coordinate visa and immigration with internal teams and external partners.
• Handle non-standard offer requirements with legal for compliance and audit readiness.
• Own recruiting operations SLAs with speed, accuracy, and service delivery.
• Ensure data integrity and reporting accuracy in HR systems and policies.
• Manage highly confidential compensation and hiring information per data privacy standards.
• Identify process improvements and optimize recruiting workflows.
• Support market maps, target lists, and talent intelligence materials.

Skills

Recruitment coordination

HR administration

Senior-level hiring

Stakeholder management

Offer management

Data privacy

ATS experience

MS Office

Tools

Outlook

Excel

PowerPoint

Job description

AMS in Dallas, TX seeks a Recruitment Administrator to orchestrate high-touch interview coordination and end-to-end recruiting operations in a fast-paced, professional services environment. You will manage complex scheduling, candidate communications, and documentation, partnering with senior leaders and TA teams.

You will also support offers, compensation data collection, visa activity, and process improvements while ensuring confidentiality and data accuracy in HR systems.