Recruitment Administrator - Investment Banking

Weareams; Dallas (TX); On-site; USD 50,000 - 67,000; Full time

Benefits offered by this job

Growth opportunities

Supportive culture (Passionate, Bold,

ERGs and community groups

Volunteer day

Pay transparency and fairness with USD

Job summary

AMS in Dallas, TX seeks a Recruitment Administrator to orchestrate high-touch interview coordination and end-to-end recruiting operations in a fast-paced, professional services environment. You will manage complex scheduling, candidate communications, and documentation, partnering with senior leaders and TA teams.

You will also support offers, compensation data collection, visa activity, and process improvements while ensuring confidentiality and data accuracy in HR systems.

Qualifications

• Must have experience in recruitment coordination, recruiting operations, talent acquisition, executive search, or HR administration.
• Experience supporting senior-level hiring/recruitment processes.
• Proven track record of managing complex interview scheduling across multiple stakeholders, locations, and time zones.
• Experience working in a fast-paced corporate, professional services, financial services, or investment banking environment.
• Strong stakeholder management skills with the confidence to engage senior leaders and executives.
• Experience providing a high-touch candidate experience and managing sensitive candidate communications.
• Knowledge of offer management processes, compensation data collection, and pre-employment documentation.
• Experience handling highly confidential information with discretion and professionalism.
• Familiarity with visa and immigration processes would be advantageous.
• Strong attention to detail with data in applicant tracking systems and HR platforms.
• Ability to manage multiple priorities, tight deadlines, and changing business requirements.
• Experience identifying process improvements and driving operational efficiency.
• Advanced communication and organisational skills, calm under pressure.
• Proficiency with Office tools: Outlook, Excel, PowerPoint.

Responsibilities

• Lead end-to-end interview scheduling and logistics for internal hiring across multi-time-zone interviews.
• Partner with TA leads, recruiters, and senior stakeholders for a seamless candidate and stakeholder experience.
• Identify scheduling risks, resolve conflicts, and escalate issues to protect timelines and confidentiality.
• Act as onsite point of contact for candidates and hiring managers during in-person interviews.
• Manage candidate arrivals, interview logistics, and hospitality support.
• Deliver a high-touch candidate experience through communications and itineraries.
• Prepare executive candidate summaries and documentation with accuracy and confidentiality.
• Support senior-level offer processes, including compensation data collection and approvals.
• Coordinate visa and immigration with internal teams and external partners.
• Handle non-standard offer requirements with legal for compliance and audit readiness.
• Own recruiting operations SLAs with speed, accuracy, and service delivery.
• Ensure data integrity and reporting accuracy in HR systems and policies.
• Manage highly confidential compensation and hiring information per data privacy standards.
• Identify process improvements and optimize recruiting workflows.
• Support market maps, target lists, and talent intelligence materials.

Skills

Recruitment coordination

HR administration

Senior-level hiring

Stakeholder management

Offer management

Data privacy

ATS experience

MS Office

Tools

Outlook

Excel

PowerPoint

Job description

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

Recruitment Administrator supports hiring by delivering high-touch, client-facing recruiting coordination and operational excellence.

This role involves proactively managing interview logistics, candidate communications, documentation, and process execution for a business-critical environment.

The hiring activity supported by this role is highly visible and routinely reviewed by the firm’s most senior stakeholders.

This is a role in Dallas, TX requiring work from the office 5 days a week.

Key Accountabilities

• Lead end-to-end interview scheduling and logistics for internal hiring, managing complex multi-time-zone interviews and changing priorities.
• Partner with TA leads, recruiters, and senior stakeholders to deliver a seamless candidate and stakeholder experience.
• Proactively identify scheduling risks, resolve conflicts, and escalates issues to protect timelines and confidentiality.
• Act as the onsite point of contact for candidates and hiring managers during in-person interviews.
• Manage candidate arrivals, interview logistics, schedule changes, and hospitality support.
• Deliver a high-touch candidate experience through communications, itineraries, preparation materials, and day-of coordination.
• Communicate professionally with senior candidates and stakeholders, handling sensitive information with discretion.
• Prepare and coordinate executive candidate summaries and documentation with accuracy and confidentiality.
• Support senior-level offer processes, including compensation data collection, documentation, approvals, and administration.
• Coordinate visa and immigration activity with internal teams and external partners, monitoring key milestones and risks.
• Manage non-standard offer requirements in partnership with legal teams, ensuring compliance and audit readiness.
• Own recruiting operations SLAs, maintaining high standards of speed, accuracy, and service delivery.
• Ensure data integrity, reporting accuracy, and compliance with internal policies and regulatory requirements.
• Handle highly confidential compensation and hiring information in line with data privacy standards.
• Identify process improvements, resolve operational bottlenecks, and enhance recruiting workflows.
• Support the recruiting team with market maps, target lists, and talent intelligence materials.

Skills & Requirements

Must haves

• Previous experience in recruitment coordination, recruiting operations, talent acquisition, executive search, or HR administration.
• Experience supporting senior-level hiring/ recruitment processes
• Proven track record of managing complex interview scheduling across multiple stakeholders, locations, and time zones.
• Experience working in a fast-paced corporate, professional services, financial services, or investment banking environment.
• Strong stakeholder management skills with the confidence to engage senior leaders and executives.
• Experience providing a high-touch candidate experience and managing sensitive candidate communications.
• Knowledge of offer management processes, compensation data collection, and pre-employment documentation.
• Experience handling highly confidential information with discretion and professionalism.
• Familiarity with visa and immigration processes would be advantageous.
• Strong attention to detail with experience maintaining accurate data within applicant tracking systems and HR platforms.
• Proven ability to manage multiple priorities, tight deadlines, and changing business requirements.
• Experience identifying process improvements and driving operational efficiency.
• Advanced communication and organisational skills, with the ability to remain calm under pressure.
• Proficiency with Microsoft Office, particularly Outlook, Excel, and PowerPoint.

Nice to haves

• Financial services or investment banking recruitment experience would be highly desirable

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• We are committed to pay transparency and fairness. For this role, the initial expected remuneration is USD 50,000 - 66,500 USD, plus applicable benefits (Medical/Rx, Dental, Vision, Spending Accounts, Life, Disability, Voluntary Benefits, 401(k), Paid Holidays/Vacation/Sick Time, Paid Parental Leave, Performance Bonus)

This range is specific to the advertised locations and may not be applicable to other locations.

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.