Senior Onsite Admin & Executive Support Specialist

Aon Corporation; Pittsburgh (Allegheny County); Sur place; USD 62 000 - 80 000; Plein temps

Avantages offerts par ce poste

401(k) plan with employer contribution

Employee stock purchase plan

Medical, dental, and vision insurance

Paid time off and holidays

Tuition assistance

Résumé du poste

Aon plc in Pittsburgh is seeking an Executive Assistant to provide comprehensive on-site administrative support, workplace services, and event assistance in a full-time, office-based role. You will manage calendars, travel, meeting logistics, and VIP visits while ensuring a welcoming in-office experience.

The ideal candidate is highly organized, service-oriented, proactive, and comfortable balancing administrative duties with hands-on workplace support.

Qualifications

• Strong ability to manage competing priorities, track details, follow through, and deliver accurate work in a fast-paced environment.
• Professional, hospitality-oriented approach with a focus on colleague, leader, client, and visitor experience.
• Clear written and verbal communication skills with confidence interacting across all levels of the organization.
• Ability to handle confidential information and senior leader interactions with professionalism.
• Proactive approach to anticipating needs, resolving issues, and escalating appropriately when needed.

Responsabilités

• Provide administrative support to leaders, including calendar management, scheduling, travel planning, and expense reporting.
• Prepare, print, distribute, and organize business documents, presentations, and meeting materials.
• Coordinate meetings (virtual, in-person, off-site), invitations, rooms, tech, catering, and related logistics.
• Prepare agendas, capture notes, document decisions, and monitor action items.
• Manage ad hoc requests with professionalism, discretion, and high responsiveness.
• Serve as on-site point of contact for office operations and location services.
• Assist with reception, guest services, access control, and front desk coverage.
• Coordinate workplace facilities needs, supplies, space, mail, and escalation of issues.
• Support VIP visits, executive onboarding, and day-of logistics.
• Assist with on-site events, registrations, signage, catering coordination, and teardown.

Connaissances

Organization

Service mindset

Communication

Judgment & discretion

Problem solving

Collaboration

Adaptability

Technology proficiency

Outils

Outlook

Teams

Word

PowerPoint

Excel

Description du poste

Aon plc in Pittsburgh is seeking an Executive Assistant to provide comprehensive on-site administrative support, workplace services, and event assistance in a full-time, office-based role. You will manage calendars, travel, meeting logistics, and VIP visits while ensuring a welcoming in-office experience.

The ideal candidate is highly organized, service-oriented, proactive, and comfortable balancing administrative duties with hands-on workplace support.