Senior Executive Assistant – Corporate Operations (Pittsburgh, PA 15219)

Novus Group; Pittsburgh (Allegheny County); Hybrid; USD 41.000 - 49.000; Vollzeit

Benefits dieser Stelle

Tuition reimbursement

Comprehensive benefits from day one

Hybrid work schedule

Paid time off and holidays

Employer-matched retirement savings

Zusammenfassung

Novus Group in Pittsburgh, PA is seeking a Senior Executive Assistant for Corporate Operations. The role is full-time, direct-hire with a hybrid schedule and on-site presence in Pittsburgh, PA.

Starting wage is $29.92–$35.39 per hour, with potential progression to $51.79 per hour based on performance and tenure. Responsibilities include managing complex executive calendars, travel arrangements, and preparing agendas/minutes, while handling confidential materials with discretion.

Qualifikationen

• Education: High school diploma or GED required.
• Experience: 8+ years in increasingly responsible administrative support roles.
• Experience: 5+ years direct executive-level support.

Aufgaben

• Manage multi-executive calendars and coordinate complex travel arrangements.
• Prepare meeting agendas and minutes, maintain confidentiality with sensitive materials.
• Support project work and prepare executive-level PowerPoint presentations.
• Provide calendar, travel, and document approvals to ensure smooth operations.

Kenntnisse

Microsoft Office

Outlook calendar management

PowerPoint

Excel analysis

Ausbildung

High school diploma or GED

Jobbeschreibung

Senior Executive Assistant – Corporate Operations (Pittsburgh, PA 15219)

Job Type: Full-Time, Direct-Hire (Permanent placement on company payroll with full benefits; not a temporary job) Location: Pittsburgh, PA 15219 Schedule: Full-Time, Day Shift (Monday–Thursday on-site; approximately every third Friday on-site, with remote flexibility on remaining Fridays) Work Arrangement: Hybrid (Regular on-site presence in Pittsburgh, PA) New Hire Starting Base Pay: $29.92 – $35.39 per hour (Starting placement within the range is determined by direct executive-level administrative support experience, advanced Microsoft Office capabilities, and executive calendar management background.) Future Earning Potential: Position hourly rate progresses up to $51.79 per hour over time through performance, tenure, and corporate executive support career ladder advancement.

Mandatory Qualifications

• Education: High school diploma or GED equivalent required.
• Experience Requirements: Minimum of eight (8) years of experience in an increasingly responsible administrative support role.
• Experience Requirements: Minimum of five (5) years of direct administrative support experience at the executive level.

Technical Skills

• Expert proficiency in Microsoft Office Suite (advanced Outlook calendar management, PowerPoint presentation creation, and Excel analysis including VLOOKUP, Pivot Tables, and charts/graphs).

Core Competencies

• Demonstrated capability managing multi-executive calendars, coordinating complex domestic travel arrangements, preparing executive meeting agendas and minutes, and exercising high discretion with sensitive, confidential materials.

How You’ll Make an Impact

• Executive Calendar & Schedule Management: Proactively manage complex calendars for multiple executives, balancing competing priorities, meeting requests, deadlines, and multi-party stakeholder availability.
• Executive Preparation & Meeting Governance: Review upcoming commitments to anticipate leadership needs, coordinate agendas, compile briefing materials, capture meeting minutes/action items, and track post-meeting deliverables.
• Project & Presentation Support: Build executive-level PowerPoint slide decks, organize and analyze data using Excel, and track project timelines and action items to keep strategic initiatives moving forward.
• Operations, Travel & Approvals: Coordinate complex executive travel itineraries, manage off-site events, review contracts/documents for accuracy prior to signature routing, and maintain compliance with corporate policies and procedures.

What We Offer

Education & Career Growth

• Specialized corporate leadership pathways, administrative professional development programs, and annual tuition reimbursement.

Health & Well-Being

• Immediate comprehensive medical, dental, vision, life, and disability coverage options starting day one, plus employee wellness resources.

Work-Life Balance & Time Off

• Hybrid work schedule offering structured remote flexibility on Fridays, generous paid time off (PTO) accrual, and paid holidays.

Perks & Compensation

• Competitive starting base pay progression, total rewards options, and an exceptional employer-matched retirement savings program.