Senior Office Operations Lead

Simpson Thacher & Bartlett LLP; Boston (MA); Presencial; USD 100.000 - 120.000; Jornada completa

Descripción de la vacante

Simpson Thacher & Bartlett LLP is seeking a Senior Operations Coordinator in Boston to manage day-to-day office operations, supervise reception, and coordinate meetings and events. The role partners with IT, facilities, and vendors to ensure a professional, efficient workspace.

Qualifications include 4+ years of admin/ops experience in fast-paced settings, a Bachelor's degree, and strong MS Office, SharePoint, and communication skills.

Formación

• 4+ years of operational and administrative experience in financial services, legal, hospitality, or a similarly fast-paced environment.
• Excellent interpersonal skills with the ability to interact professionally with a diverse population of colleagues, attorneys, clients, and vendors.
• Ability to deliver exceptional customer service with courtesy and diplomacy.
• Strong written and verbal communication skills.
• Highly dependable with proven administrative performance and ability to meet deadlines.
• Experience organizing, prioritizing, and coordinating multiple tasks and projects.

Responsabilidades

• Provide administrative support for office- and operations-related initiatives.
• Oversee reception and visitor experience to ensure a welcoming environment.
• Oversee conference and visitor reservations systems.
• Coordinate support for internal and external meetings and events.
• Maintain office budgets, expense reports, and P&L records; assist in budget processes.
• Assist with invoices using Emburse and vendor coordination.
• Support onboarding/offboarding and ensure regulatory compliance.
• Document processes for training and streamline procedures where possible.

Conocimientos

Customer service

Communication

Event coordination

Office administration

Budgeting

Vendor management

Educación

Bachelor’s degree

Herramientas

SharePoint

Adobe Pro

MS Office

Descripción del empleo

Simpson Thacher & Bartlett LLP is seeking a Senior Operations Coordinator in Boston to manage day-to-day office operations, supervise reception, and coordinate meetings and events. The role partners with IT, facilities, and vendors to ensure a professional, efficient workspace.

Qualifications include 4+ years of admin/ops experience in fast-paced settings, a Bachelor's degree, and strong MS Office, SharePoint, and communication skills.