Workplace Planning & Occupancy Coordinator

Simpson Thacher & Bartlett; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in New York City seeks an Occupancy Specialist to support workplace planning, occupancy management, and real estate operations. You will manage data, maintain occupancy plans, and coordinate with IT, facilities, and vendors to ensure accurate records and efficient office operations.

You will produce dashboards and reports, assist with space requests, moves, and documentation, and help sustain a data-driven planning function across the NY office.

Qualifications

• High School diploma or GED or equivalent.
• Minimum 4+ years of administrative, facilities, workplace, project coordination, or related operational experience.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Familiarity with CAFM/IWMS, CAD, or occupancy management systems.

Responsibilities

• Coordinate workplace planning and occupancy activities per Firm policies and planning protocols.
• Process space requests, seating assignments, moves, and occupancy changes with accuracy.
• Maintain occupancy plans, floor plans, seating charts, and workplace databases.
• Monitor occupancy changes and update workplace management systems accordingly.
• Prepare reports and dashboards to provide leadership with space and occupancy insights.
• Support onboarding/offboarding and coordinate notices related to visitors and arrivals.
• Coordinate logistics for office moves, relocations, and reconfigurations.
• Maintain records and support GREWS operations and initiatives.

Skills

Organizational skills

Time management

MS Office

Communication skills

Interpersonal skills

Education

High School diploma or GED

Associate or Bachelor’s degree

Tools

CAFM/IWMS

CAD

Microsoft Office

Job description

Simpson Thacher & Bartlett LLP in New York City seeks an Occupancy Specialist to support workplace planning, occupancy management, and real estate operations. You will manage data, maintain occupancy plans, and coordinate with IT, facilities, and vendors to ensure accurate records and efficient office operations.

You will produce dashboards and reports, assist with space requests, moves, and documentation, and help sustain a data-driven planning function across the NY office.