Admin Assistant

Simpson Thacher & Bartlett LLP; New York (NY); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Hybrid work arrangement

Competitive benefits

Job summary

Simpson Thacher & Bartlett LLP, a leading international law firm headquartered in New York, seeks an Administrative Assistant for the Associate Support Centre. You will handle day-to-day secretarial tasks, manage firm systems, arrange meetings, support document production, and assist with travel and billing processes.

The role requires 0–2 years of admin experience, strong detail orientation, and proficiency in Microsoft Office.

Qualifications

• 0–2 years administrative support experience.
• Strong ability to work in a high-volume, process-driven environment.
• Ability to work both independently and with a team.
• Attention to detail in composing, typing and proofing materials.
• Proficiency in Microsoft Office and workflow tools.

Responsibilities

• Provide day-to-day secretarial and administrative support to lawyers, helping with routine tasks and following instructions from senior colleagues where applicable.
• Use firm systems and software to complete basic admin tasks, update information, and keep records accurate.
• Check shared work queues and help complete assigned requests on time, asking for guidance when needed.
• Help arrange meetings by scheduling rooms, sending calendar invites, and supporting with conference or audiovisual needs.
• Assist with document production and mark ups, drafting of correspondence where appropriate e.g. emails, event invites and engagement letters.
• Assist with preparing and processing expense reports and reimbursement requests in line with firm procedures.
• Support with client and matter opening processes.
• Enter and update lawyer time records accurately, following billing instructions and internal guidance.
• Respond to lawyer, team, and client requests in a polite, helpful, and professional manner while keeping information confidential.
• Support on travel arrangements by helping to book transport, accommodation, and prepare basic itineraries where required.

Skills

Administrative support

Microsoft Office

Time management

Communication skills

Team player

Education

High school diploma

Tools

Document management systems

Workflow tools

Job description

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles,Luxembourg, Palo Alto, San Francisco, São Paulo, Singapore, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

Description/Job Summary

The Administrative Assistant provides day-to-day support for lawyers assigned to the Associate Support Centre. In this role, you will help with secretarial and administrative tasks, respond to requests, and assist colleagues so that associates can focus on their client work. You will work as part of a supportive team and follow guidance from the Administration Services Supervisor and Assistants when needed.

Responsibilities/Duties

• Provide day-to-day secretarial and administrative support to lawyers, helping with routine tasks and following instructions from senior colleagues where applicable.
• Use firm systems and software to complete basic admin tasks, update information, and keep records accurate.
• Check shared work queues and help complete assigned requests on time, asking for guidance when needed.
• Help arrange meetings by scheduling rooms, sending calendar invites, and supporting with conference or audiovisual needs.
• Assist with document production and mark ups, drafting of correspondence where appropriate e.g.emails, event invites and engagement letters.
• Assist with preparing and processing expense reports and reimbursement requests in line with firm procedures.
• Support with client and matter opening processes.
• Enter and update lawyer time records accurately, following billing instructions and internal guidance.
• Respond to lawyer, team, and client requests in a polite, helpful, and professional manner while keeping information confidential.
• Support on travel arrangements by helping to book transport, accommodation, and prepare basic itineraries where required.
• Act as a helpful contact for associates and team members on general administrative questions.
• Help direct requests to the right person or team, including locating materials, routing documents, and following simple workflow steps.
• Carry out other administrative duties as requested.

Required Skills

• 0–2 years administrative support experience.
• Strong ability to work in a high-volume, process-driven environment.
• Demonstrated ability to work both independently and collaboratively within a team setting.
• Attention to detail in composing, typing and proofing materials.
• Adept at prioritising and consistently meeting deadlines.
• Ability to use diplomacy, confidentiality and discretion in relaying information.
• Proficiency in Microsoft Office and workflow tools.
• Excellent interpersonal skills and professional demeanor; works effectively with all levels of Firm personnel.

Details

• Salary and Benefits: Competitive
• Hybrid: Monday-Thursday in office, ability to WFH on Fridays

Simpson Thacher is committed to ensuring that everyone can reach their full potential, irrespective of background, identity, or circumstance. We know that we are at our best when we bring together diverse experiences and perspectives. This is why we are focused on fostering a collegial environment which maximises collaboration, empowering every individual to thrive and succeed.