Legal Admin Assistant - Hybrid, In-Office Mon-Thu

Simpson Thacher & Bartlett LLP; New York (NY); Hybride; USD 50 000 - 65 000; Plein temps

Avantages offerts par ce poste

Hybrid work arrangement

Competitive benefits

Résumé du poste

Simpson Thacher & Bartlett LLP, a leading international law firm headquartered in New York, seeks an Administrative Assistant for the Associate Support Centre. You will handle day-to-day secretarial tasks, manage firm systems, arrange meetings, support document production, and assist with travel and billing processes.

The role requires 0–2 years of admin experience, strong detail orientation, and proficiency in Microsoft Office.

Qualifications

• 0–2 years administrative support experience.
• Strong ability to work in a high-volume, process-driven environment.
• Ability to work both independently and with a team.
• Attention to detail in composing, typing and proofing materials.
• Proficiency in Microsoft Office and workflow tools.

Responsabilités

• Provide day-to-day secretarial and administrative support to lawyers, helping with routine tasks and following instructions from senior colleagues where applicable.
• Use firm systems and software to complete basic admin tasks, update information, and keep records accurate.
• Check shared work queues and help complete assigned requests on time, asking for guidance when needed.
• Help arrange meetings by scheduling rooms, sending calendar invites, and supporting with conference or audiovisual needs.
• Assist with document production and mark ups, drafting of correspondence where appropriate e.g. emails, event invites and engagement letters.
• Assist with preparing and processing expense reports and reimbursement requests in line with firm procedures.
• Support with client and matter opening processes.
• Enter and update lawyer time records accurately, following billing instructions and internal guidance.
• Respond to lawyer, team, and client requests in a polite, helpful, and professional manner while keeping information confidential.
• Support on travel arrangements by helping to book transport, accommodation, and prepare basic itineraries where required.

Connaissances

Administrative support

Microsoft Office

Time management

Communication skills

Team player

Formation

High school diploma

Outils

Document management systems

Workflow tools

Description du poste

Simpson Thacher & Bartlett LLP, a leading international law firm headquartered in New York, seeks an Administrative Assistant for the Associate Support Centre. You will handle day-to-day secretarial tasks, manage firm systems, arrange meetings, support document production, and assist with travel and billing processes.

The role requires 0–2 years of admin experience, strong detail orientation, and proficiency in Microsoft Office.