Senior Office Operations & Facilities Lead

Coforge; Princeton (NJ); On-site; USD 90,000 - 130,000; Full time

Job summary

Coforge in Princeton, NJ seeks a Senior Executive - Office Administration to oversee day-to-day office operations, facilities management, vendor coordination, and administrative support in a fully in-office role.

You will partner with HR, IT, Finance and leadership to maintain a safe, productive workplace, manage contracts and budgets, coordinate meetings and travel, and ensure seamless services for employees.

Qualifications

• Bachelor's degree in Business Administration, Operations Management, Hospitality, or a related field.
• 7-10 years of experience in Office Administration, Facilities Management, Workplace Services, or Corporate Administration.
• Experience managing vendors, facilities contracts, and workplace operations.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Excellent communication and stakeholder management capabilities.
• Strong organizational, coordination, and problem-solving skills.

Responsibilities

• Office & Facilities Management: Ensure seamless daily office operations and workplace support services.
• Coordinate office maintenance, housekeeping, security, access control, and space management.
• Administrative Operations: Oversee reception, mail handling, courier services, and visitor management.
• Budget & Cost Management: Track expenses and support budget planning; process invoices and vendor payments.
• Compliance & Workplace Safety: Ensure safety standards and regulatory compliance; support audits.
• Meeting & Event Coordination: Schedule meetings, arrange catering and AV, support executive events.
• Stakeholder Management: Collaborate with HR, IT, Finance, Procurement, and business teams.

Skills

Strong organizational skills

Coordination skills

Problem-solving skills

Excellent communication

Stakeholder management

Education

Bachelor's degree in Business Administration, Operations Management, Hospitality, or a related field

Tools

Microsoft Office Suite

Job description

Coforge in Princeton, NJ seeks a Senior Executive - Office Administration to oversee day-to-day office operations, facilities management, vendor coordination, and administrative support in a fully in-office role.

You will partner with HR, IT, Finance and leadership to maintain a safe, productive workplace, manage contracts and budgets, coordinate meetings and travel, and ensure seamless services for employees.