Office Administrator

Coforge; Princeton (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

Coforge in Princeton seeks an Office Administrator & Executive Assistant to support senior leaders and manage daily operations in our Princeton office. This on-site role requires coordinating calendars, travel, meetings, and expenses while ensuring a professional, organized workplace.

You will handle presentations, reports, onboarding support, event logistics, and serve as a liaison for executives, staff, vendors, and visitors, occasionally extending hours for leadership visits and office events.

Qualifications

• Bachelor's degree preferred or equivalent experience.
• 5+ years in executive assistance or office management.
• Experience supporting senior executives in a corporate setting.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent communication and organizational skills.

Responsibilities

• Provide administrative support to multiple senior leaders.
• Manage calendars, travel arrangements, and expenses.
• Prepare presentations, reports, and meeting materials.
• Coordinate office operations and vendor relations.
• Support office events and leadership visits.
• Serve as liaison between executives, staff, and partners.

Skills

Calendar management

Executive support

Office administration

Travel planning

Microsoft Office

Communication skills

Education

Bachelor's degree preferred or equivalent experience

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

We are seeking a highly organized and proactive Office Administrator & Executive Assistant to support senior leaders while managing the day-to-day operations of our Princeton office. This role combines executive support, office administration, stakeholder coordination, and event management to ensure a productive and professional workplace environment.

The ideal candidate will be detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced setting. This position requires an on-site presence in Princeton five days a week and flexibility to occasionally arrive early or stay later to support meetings, leadership visits, and office events.

Key Responsibilities

Executive Support

• Provide administrative support to multiple senior leaders.
• Manage calendars, meetings, travel arrangements, and expenses.
• Prepare presentations, reports, correspondence, and meeting materials.
• Track action items and support executive priorities.
• Handle confidential information with discretion.

Office Administration

• Oversee daily office operations and serve as the primary point of contact for office-related needs.
• Coordinate office supplies, facilities, vendors, and maintenance activities.
• Support employee onboarding, visitor management, and workspace logistics.
• Ensure a professional, well‑organized, and efficient office environment.

Meeting & Event Coordination

• Coordinate leadership meetings, team events, and office activities.
• Manage logistics including room bookings, catering, technology setup, and vendor coordination.
• Provide on‑site support for events, which may occasionally require extended work hours.

Stakeholder Coordination

• Act as a liaison between executives, employees, vendors, and external partners.
• Facilitate effective communication and follow‑up across teams.
• Build strong working relationships across all levels of the organization.

Key Qualifications

• Bachelor's degree preferred or equivalent experience.
• 5+ years of experience in executive assistance, office management, or administrative support roles.
• Experience supporting senior executives in a corporate environment.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent communication, organizational, and multitasking skills.
• Strong attention to detail and problem‑solving abilities.
• Professional, dependable, and capable of handling confidential information.
• Willingness to work from the Princeton office five days per week and provide flexibility around office events and leadership schedules.

Preferred Attributes

• Self‑starter with strong ownership and accountability.
• Customer‑service mindset with a focus on employee and visitor experience.
• Ability to work independently and manage competing priorities.
• Positive, collaborative, and solution‑oriented approach.

This role offers an opportunity to be a key contributor to both the effectiveness of senior leadership and the smooth operation of the Princeton office.

Equal Employment Opportunity & Accommodations Statement:

Coforge is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable characteristics protected by law. We will consider qualified applicants with arrest or conviction records in accordance with state and local laws and “fair chance” ordinances. Coforge is an equal opportunity employer committed to diversity and inclusion.

Reasonable accommodations are available for candidates during the selection process.

Coforge reserves the right to periodically redefine your roles and responsibilities based on the requirements of the organization and/or your performance