Executive Office & Operations Manager

Faropoint; Hoboken (NJ); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Discretionary bonus

Healthcare benefits

Unlimited PTO

401k match

Job summary

Faropoint is seeking an Office Manager with executive support responsibilities for our Hoboken HQ. This on-site role requires handling day-to-day office operations, kitchen/pantry, event planning, and IT coordination while providing high-touch support to the Chief People Officer.

Reports to the Chief People Officer; full-time, five days on-site. The ideal candidate will own both office operations and executive support, coordinating budgets, vendors, travel, and ad hoc projects, with a proactive,

Qualifications

• 2+ years in office management or executive support.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and comfort learning new tools.
• Discretion and professionalism when supporting senior executives.
• Prior real estate, private equity, or financial services experience is a plus.

Responsibilities

• Office Operations Management: oversee daily office operations, supplies, equipment, and facilities upkeep.
• Kitchen & Pantry Management: keep kitchen stocked, restock fridge and pantry items, ensure cleanliness.
• Event Planning: plan and coordinate company events, team meetings, and offsites.
• Resource Management: inventory office supplies, coordinate repairs, and manage vendor relationships.
• Budget & Expense Management: monitor operating budget and seek cost savings.
• Facility Management: maintain a safe, functional office space and coordinate with building management.
• Technology & Systems Support: assist with printers, AV, computers and coordinate repairs.
• Executive Assistant Support: manage calendars, travel, and day-to-day requests for the C-level executive.
• Ad Hoc Projects: take on additional initiatives as needed.

Skills

Office management

Executive support

Organization

Communication

MS Office

Discretion

Tools

MS Office Suite

Job description

Faropoint is seeking an Office Manager with executive support responsibilities for our Hoboken HQ. This on-site role requires handling day-to-day office operations, kitchen/pantry, event planning, and IT coordination while providing high-touch support to the Chief People Officer.

Reports to the Chief People Officer; full-time, five days on-site. The ideal candidate will own both office operations and executive support, coordinating budgets, vendors, travel, and ad hoc projects, with a proactive,