Senior Office & Operations Administrator

Lever, Inc.; Taylor (MI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision

Life Insurance

Short and long-term disability

Education reimbursement

401(k)

Performance bonuses

Employee stock program

Employee Resource Groups

Hybrid/flex schedule

Job summary

Wade Trim seeks an Office Administrator to support our Taylor, MI location. A high school diploma and 7–10 years of office experience are required.

The candidate should be self-motivated, collaborative, and possess excellent writing, organizational, and communication skills. The role encompasses document management via ProjectWise, shipping coordination, and hands-on oversight of building and safety operations.

Qualifications

• High school diploma is required.
• Seven to ten years of related office experience.
• Strong leadership, communication, and organizational skills.
• Professional demeanor when dealing with all individuals at all levels.

Responsibilities

• Manage requests submitted through the Administrative Support Desk ticketing system, ensuring timely proofreading, formatting, and finalization of documents such as transmittals, memorandums, correspondence, agreements, amendments, reports, meeting agendas, meeting minutes, and contract specifications.
• All administrative correspondence should be saved in ProjectWise to ensure a centralized, secure, and auditable record of project communications.
• Prepare and distribute outgoing documents via USPS and UPS, ensuring accurate addressing, proper packaging, and selection of appropriate shipping methods.
• Track shipments, maintain mailing records, and coordinate delivery timelines to ensure timely and secure receipt of materials.
• Oversee all building functions including landscaping, maintenance, invoice payments, HVAC, office equipment management, and supply orders.
• Budget management for office location, including third-party vendors.
• Serve as acting safety lead for office location by conducting monthly safety inspections, maintaining and updating Safety Data Sheets (SDS) and addressing safety concerns.
• Serve as acting office receptionist, managing front-desk operations including greeting visitors, handling calls, coordinating client interactions, scheduling meetings, arranging catering, and preparing conference rooms.
• Maintain local and corporate office administration policies and procedures.
• Implement and maintain office administration projects.
• Identify compliance of policies and procedures by office personnel.
• Maintain and recommend budgets for indirect expenses/capital expenditures.
• Review and approve office supply purchase orders.

Skills

Leadership

Communication

Organization

Microsoft Office

Professional demeanor

Education

High school diploma

Tools

Microsoft Office Suite

ProjectWise

Job description

Wade Trim seeks an Office Administrator to support our Taylor, MI location. A high school diploma and 7–10 years of office experience are required.

The candidate should be self-motivated, collaborative, and possess excellent writing, organizational, and communication skills. The role encompasses document management via ProjectWise, shipping coordination, and hands-on oversight of building and safety operations.