Senior Office Administrator - Hybrid, Multi-Location Ops

Wadetrim; Orlando (FL); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Education reimbursement

401(k) or equivalent

Performance bonuses

Employee stock program

Wellness program

Job summary

Wade Trim, an infrastructure engineering firm, seeks an Office Administrator to join the Orlando-based Administration team, with travel to Palm Bay and Miami as needed. The ideal candidate has a high school diploma and 7–10 years of related office experience.

You will manage the Administrative Support Desk, document control in ProjectWise, shipping, facilities, budgets, safety duties, and front-desk operations, while ensuring policy compliance and smooth day-to-day office activities.

Qualifications

• High school diploma required and strong leadership and communication skills.
• Excellent writing, organizational, and communication abilities.
• Proficiency with Microsoft Office and standard office equipment.

Responsibilities

• Manage Administrative Support Desk tickets, proofreading and finalizing documents.
• Save correspondence and documents in ProjectWise for centralized records.
• Prepare and distribute mail and packages via USPS/UPS with accurate addressing.
• Oversee building functions including HVAC, maintenance, and supplies.
• Assist with budgeting and vendor management for the office location.
• Act as safety lead, conduct monthly safety inspections, and manage SDS."
• Greet visitors, coordinate front-desk activities, meetings, and catering.
• Maintain office policies and procedures; support office events and initiatives.
• Travel to other offices as needed to support operations.

Skills

Leadership

Communication

Organizational skills

Professional demeanor

Education

High school diploma

Tools

Microsoft Office

ProjectWise

Multi-line telephone system

Office equipment (printer/copier)

Job description

Wade Trim, an infrastructure engineering firm, seeks an Office Administrator to join the Orlando-based Administration team, with travel to Palm Bay and Miami as needed. The ideal candidate has a high school diploma and 7–10 years of related office experience.

You will manage the Administrative Support Desk, document control in ProjectWise, shipping, facilities, budgets, safety duties, and front-desk operations, while ensuring policy compliance and smooth day-to-day office activities.