Office Operations & Administration Lead

Medium; Fort Worth (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k)

Education reimbursement

Performance bonuses

Employee stock program

Wellness program

Mentorship programs

Job summary

Wade Trim seeks an Office Administrator to support our Fort Worth and Dallas offices. The role requires a high school diploma and seven to ten years of related office experience, with strong writing, organizational, and communication skills.

You will manage the Administrative Support Desk, ensure centralized document control in ProjectWise, coordinate mailings, oversee facilities, budgets, safety, and front desk operations for seamless office function and inter-office collaboration.

Qualifications

• Strong leadership and communication skills with excellent organizational ability.
• Professional demeanor when dealing with all levels of staff, clients and vendors.
• Proficient in Microsoft Office (Word, Excel, Outlook) and office equipment.

Responsibilities

• Manage Administrative Support Desk requests, proofreading and finalizing documents.
• Use ProjectWise to store and manage project communications and records.
• Prepare and send outgoing documents by USPS/UPS, track shipments and timelines.
• Oversee building functions, budgeting, HVAC, equipment, and supplies.
• Act as safety lead (monthly inspections; SDS updates) and receptionist at front desk.
• Organize office events, assist corporate groups, and coordinate travel between offices.
• Maintain office policies, budgets, purchasing, inventory, and file audits.

Skills

Leadership

Communication

Organization

Professional demeanor

Microsoft Office

Education

High school diploma

Tools

Microsoft Office suite

Job description

Wade Trim seeks an Office Administrator to support our Fort Worth and Dallas offices. The role requires a high school diploma and seven to ten years of related office experience, with strong writing, organizational, and communication skills.

You will manage the Administrative Support Desk, ensure centralized document control in ProjectWise, coordinate mailings, oversee facilities, budgets, safety, and front desk operations for seamless office function and inter-office collaboration.