Multisite Office Administrator & Operations Lead

Medium; Traverse City (MI); On-site; USD 40,000 - 50,000; Full time

Job summary

Wade Trim is seeking an Office Administrator to support the Bay City, Traverse City, and Gaylord offices. The role requires a high school diploma and 7–10 years of related experience, with occasional travel between offices to support operations and meetings.

The candidate should be self-motivated, organized, and possess strong writing and communication skills to manage documents, schedules, and office functions effectively.

Qualifications

• Leadership and communication skills are essential for coordinating multiple tasks.
• Professional demeanor when interacting with employees, clients, and vendors.
• Strong organizational abilities and writing, proofreading, and meeting coordination.

Responsibilities

• Manage documents and correspondence, ensuring proofreading and proper formatting.
• Maintain ProjectWise records for project communications and version control.
• Prepare and ship documents via USPS/UPS and track shipments.
• Oversee building functions including HVAC, office equipment, and supplies.
• Assist project manager with contract reviews and office event planning.
• Support office policies, budgets, and safety compliance.

Skills

Leadership

Communication

Organizational skills

Microsoft Office

Administrative support

Professional demeanor

Education

High school diploma

Tools

MS Office

Multi-line telephone system

Multi-functional printer

Postage machine

Personal computer

Job description

Wade Trim is seeking an Office Administrator to support the Bay City, Traverse City, and Gaylord offices. The role requires a high school diploma and 7–10 years of related experience, with occasional travel between offices to support operations and meetings.

The candidate should be self-motivated, organized, and possess strong writing and communication skills to manage documents, schedules, and office functions effectively.