Office Administrator & Operations Lead

Wade Trim; Taylor (MI); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Long-term disability

Education reimbursement

401(k) with company match

Performance bonuses

Employee stock program

Job summary

Wade Trim is seeking an Office Administrator to join the Administration team in Taylor, MI. The candidate should have a high school diploma and 7–10 years of related office experience, with strong writing, organizational, and communication skills.

The role involves managing desk tickets, document handling in ProjectWise, shipments, facility operations, safety, and event coordination. The position emphasizes budget oversight, policy compliance, and cross-functional support across corporate

Qualifications

• High school diploma required.
• Seven to ten years of related office experience.
• Self-motivated with strong writing, organizational, and communication skills.

Responsibilities

• Manage requests via the Administrative Support Desk, proofreading, formatting, and finalizing documents like transmittals, memorandums, and contracts.
• Save all administrative correspondence in ProjectWise to maintain centralized, auditable records.
• Prepare and distribute outgoing documents via USPS/UPS with accurate addressing and timely delivery.
• Oversee all building functions including landscaping, maintenance, HVAC, equipment, and supply orders.
• Budget management for the office location and third-party vendors.
• Act as safety lead with monthly inspections and SDS updates.
• Act as office receptionist: greet visitors, answer calls, schedule meetings, and coordinate catering.
• Maintain office policies and procedures for administration.
• Implement and maintain office projects and ensure policy compliance.
• Manage budgets for indirect expenses/capital expenditures and approve purchase orders.
• Maintain office furniture/equipment (excluding computer equipment) and inventory.
• Oversee record retention and file audits.
• Assist project manager with contract reviews.
• Organize office/event functions and support corporate groups as needed.
• Research special projects and travel to other offices as needed.
• Maintain a safe working environment.

Skills

Leadership

Communication skills

Organizational skills

Professional demeanor

MS Office

Education

High school diploma

Tools

Microsoft Office

Personal computer

Multi-line telephone system

Multi-functional printer

Postage machine

Job description

Wade Trim is seeking an Office Administrator to join the Administration team in Taylor, MI. The candidate should have a high school diploma and 7–10 years of related office experience, with strong writing, organizational, and communication skills.

The role involves managing desk tickets, document handling in ProjectWise, shipments, facility operations, safety, and event coordination. The position emphasizes budget oversight, policy compliance, and cross-functional support across corporate