Office Operations Lead & Safety Champion

Medium; Bay City (MI); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Disability insurance

Education reimbursement

401(k)

Performance bonuses

Employee stock program

Wellness program

Job summary

Wade Trim is seeking an Office Administrator to join our Administration team in Bay City, MI, with travel to Traverse City and Gaylord as needed. A high school diploma and seven to ten years of related office experience are required, along with excellent writing, organizational, and communication skills.

The role covers desk support, document control in ProjectWise, mail logistics, building operations, budgeting, safety leadership, front-desk duties, and event planning.

Qualifications

• High school diploma and seven to ten years of related office experience.
• Strong writing, organizational, and communication skills.
• Professional demeanor when dealing with all individuals at all levels.

Responsibilities

• Manage requests through the Administrative Support Desk and finalize documents such as transmittals, memorandums, and reports.
• Save all administrative correspondence in ProjectWise for centralized, auditable records.
• Prepare and distribute outgoing documents via USPS/UPS, track shipments and timelines.
• Oversee building functions including landscaping, HVAC, and office equipment management.
• Budget management for the office location and oversight of third‑party vendors.
• Act as safety lead with monthly inspections and SDS updates.
• Serve as office receptionist and coordinate meetings, visitors, and catering.
• Maintain office policies, organize office events, and support corporate groups as needed.
• Travel to other office locations as needed to support operations.

Skills

Leadership

Communication

Organizational skills

Professional demeanor

Microsoft Office

Office equipment

Multiline telephone system

Postage machine

Education

High school diploma

Tools

Microsoft Office Suite

ProjectWise

Job description

Wade Trim is seeking an Office Administrator to join our Administration team in Bay City, MI, with travel to Traverse City and Gaylord as needed. A high school diploma and seven to ten years of related office experience are required, along with excellent writing, organizational, and communication skills.

The role covers desk support, document control in ProjectWise, mail logistics, building operations, budgeting, safety leadership, front-desk duties, and event planning.